Bookkeeper - Brooklyn, United States - Dorchester Senior Citizens Center

Description

Under the general supervision of the center director, responsible for maintaining a complete set of records of all financial transactions, balancing books, preparing statistics, tax records, and submitting reports to funders.

• Balance books and compile reports to show statistics, such as accounts payable and other financial data.
• Collaborate with director to divide city grants into working budgets.
• Perform budget modifications in the city database as needed.
• Review and advise on spending decisions by Program Director.
• Communicate with director, vendors and other parties to address financial discrepancies.
• Collaborate with director in monitoring spending trends and projecting future expenses.
• Present budget reports to board of directors.
• Prepare monthly bank reconciliation and trial balances.
• Provide data to external auditor.
• Maintain documentation of employee & subcontractor attendance.
• Calculate payroll and payroll taxes.
• Prepare quarterly payroll report.
• Process new hires and report staffing to the city.
• Process invoices & payments to suppliers and subcontractors.
• Prepare and submit monthly invoices and quarterly reports. Assist in analysis of actual service costs compared to budgeted service costs.
• Monthly vouchering of expense reports to funding sources.
• Prepare monthly disposable supply and food inventory & food cost report.
• Maintain petty cash and contribution records and funds.
• Digitize financial records for submission to city database.
• Light typing, occasional answering of phones.
• Substitute for the director when necessary.

• Knowledge of bookkeeping principles and practices.
• Graduate of a business school; OR
• High school graduate with coursework in business math, bookkeeping and accounting; OR
• High school graduate with 1 year experience as full charge bookkeeper.
• Competency in the use of computers. Ability to maintain a logical structure of files & folders.
• Competency in standard office software. Familiarity with Quickbooks or Excel/LibreOfficeCalc, Outlook/Thunderbird, Word/LibreOfficeWriter.
• Ability to learn and use online city databases.
• Willingness to learn NYC standard practices for senior centers.
• Excellent verbal and written communication skills, including ability to effectively communicate with staff and members.
• Russian/Ukrainian speaking is a plus.

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Paid training
• Vision insurance

• 1 year
• 2 years
• Under 1 year

• Day shift
• Monday to Friday

• Bookkeeping: 1 year (preferred)

• Brooklyn, NY required)