Executive Assistant - Farmingdale, United States - Pinelawn Memorial Park & Arboretum

Description

Established in 1902,
Pinelawn Memorial Park & Arboretum, is a place where families can find solace, somewhere that beauty surrounds them as they pay their respects to a loved one.

At Pinelawn Cemetery in Farmingdale, NY, we take the utmost care and attention to detail so that families can feel at peace with their decision to lay a loved one to rest amongst the natural beauty found throughout the cemetery and memorial park.

Additionally, we guide families every step of the way so that they feel a sense of security even during the most trying of times.

We are seeking an experienced Executive Assistant to the President with a strong sense of confidentiality, efficiency and self-management skills.

This is an opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

• Act as the point of contact between the President's office and Pinelawn's Board of Directors, Executive team, employees, clients and other external partners
• Handle the President's calendar and appointment scheduling; arrange onsite and offsite meetings and events, while troubleshooting scheduling conflicts
• Setup meetings using different virtual meeting platforms, including but not limited to Zoom, Microsoft Teams, and Google Meet
• Assist with the preparation of meeting materials, including but not limited to invitations, mailers, presentations, reports and any other printed or digital materials as needed
• Take notes during Company meetings and prepare any followup documentation, including meeting memorandums and minutes
• Work on special projects and other tasks as assigned, based on Pinelawn's business and operational needs, including but not limited to running errands, placing orders, reconciling corporate expenses, etc.

• Bachelor's Degree in Business Administration, or equivalent work experience
• Must have 5+ years of experience as an Executive Assistant, handling sensitive, confidential and privileged business and/or personal information
• Must be able to effectively use different virtual meeting platforms, including Zoom, Microsoft Teams and Google Meet
• Must possess a valid, unexpired Driver's License

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 8 hour shift
• Day shift
• Overtime

• Farmingdale, NY 11735: Relocate before starting work (required)