Payroll Coordinator - Pomona, United States - City of Pomona

City of Pomona

Verified Company

Pomona, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

VACANCY:

The City of Pomona is proud to announce competitive wages and general salary increases for the next three years:
4% increase to the range effective 10/1/202-4% increase to the range effective 10/1/202-5% increase to the range effective 10/1/202
The City of Pomona has an exciting opportunity for a Payroll Coordinator to join the Finance team. This position, under direction, will perform and coordinate City payroll operations; perform a variety of technical tasks related to payroll; perform complex and technical accounting duties; and prepare financial reports, statements, and special financial analyses.

MINIMUM QUALIFICATIONS TO APPLY:

Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify.

A typical way to obtain the knowledge, skills and abilities would be:

Education:

High school diploma or GED equivalency.

Experience:

Four years of increasingly responsible accounting experience, including some experience in payroll processing.
Familiarity with Memorandums of Understanding (MOUs) in a government bargained organization and governmental payroll experience is desired.

License or Certificate:

Core Competencies:

To excel in this position, one must possess a set of core competencies.

These competencies include, but are not limited to the following:

Attention to Detail:
Focusing on the details of work content, work steps, and final work products

Oral Communication:
Engaging effectively in dialogue

Professional Impact:
Presenting self as a positive representative of the organization

Business Process Analysis:
Defining, assessing, and improving operational processes and workflow

Teamwork:
Collaborating with others to achieve shared goals

Critical Thinking:
Analytically and logically evaluating information, propositions, and claims

Legal & Regulatory Navigation:
Understanding, interpreting, and ensuring compliance with laws and regulations

ESSENTIAL DUTIES:

Coordinate the daily operations of the City's payroll system; review all additions, deletions, and changes in payroll information for accuracy.
Receive and review payroll records ensuring compliance with City policies, procedures, and regulations; enter payroll into system as assigned; process, calculate, and post a variety of payroll actions including wage garnishments, benefits withholding, overtime hours, and workers' compensation claims; prepare, balance, and correct payroll reports.
Maintain a variety of files and records related to the City's payroll system; enter new employees, retirements, and terminations; make permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and add pays; post to payroll computer system.
Prepare payroll and all related payroll reports including tax deposits, quarterly tax filings and W2s.
Document actions onto payroll master files; file action forms in employee folders.
Post entries from supportive records and balance against other records.
Check records and papers for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
Prepare employee insurance billing, employeepaid payroll deductions; submit demands for payment.
Reconcile Public Employees' Retirement System (PERS) report to payroll; make adjusting entries to PERS report on retroactive payments made to employees; serve as liaison between the City and PERS regarding retiring employees' final compensation year(s); process the City's retirement report; verify changes to earnings to be reported to PERS; make necessary adjustment.
Prepare accounting records and financial and statistical reports.
Research and analyze regulatory updates and other information impacting the payroll system; implement required changes to system.
Direct payrollrelated records retention activities.
Serve as liaison with financial institutions, auditors and City departments and offices regarding payrollrelated issues.
Prepare and adjust journal entries to balance payroll accounts; prepare electronic transfers.
Perform related duties and responsibilities as assigned.
SPECIAL REQUIREMENTS
Essential duties require the following physical skills and work environment: _Ability to work in a standard office environment.