Administrative Assistant - Carlsbad, United States - City of Carlsbad, CA

City of Carlsbad, CA

Verified Company

Carlsbad, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Part time

Description

The Position:

The City:

The City of Carlsbad is a scenic coastal community located in North San Diego County along the 78 Corridor.

The city's population is nearly 115,000 and the land area covers 40 square miles, nearly 40 percent of which is dedicated to open space, including three lagoons, 46 miles of hiking trails and seven miles of coastline.

The City offers its residents an enviable range of opportunities for living and working in a community acknowledged for its high quality of life.

Its economy is based on a diverse set of industries that offer a range of career opportunities.

DEI:

The City of Carlsbad embraces diversity, equity and inclusion in the workplace and recognizes the vital relationship of a culturally diverse, engaged work environment and innovative excellence.

A diverse, equitable and inclusive work climate comprises personal experiences, values, and views shaped from differences of culture and circumstance.

Our organization appreciates belonging, creativity, recognition and retention of its employees and is committed to hiring and developing motivated, productive and talented employees who provide services and enhance our quality of life.

We work to embrace open and equitable access to opportunities for learning and development as our responsibility and goal.

Position overview:

Position logistics:

Works approximately 20 hours per week (no more than 960 per fiscal year)
Schedule includes hours Monday through Friday between 7:30 a.m. and 5:30 p.m.
Some flexibility required for occasional scheduling needs
Flexibility offered for personal time off needs

Key Responsibilities:

Format and proofread documents
Calculate fees and prepare invoices.
Provide meeting and event support
Organize and maintain documents and files Perform data entry and validate data
Perform miscellaneous tasks as needed
Maintain original forms and publications, recreate, revise, draft
Assemble, stock, inventory, budget, service, and order office supplies, first aid, forms, publications.
Research in GIS and Laserfiche
Assist the public with land development questions, research, complaints, maps, plan checks, various permits, new submittals, and fees
Research, review, and process all actions necessary to issue encroachment permits, rightofway permits, assist in the preparation of ordinances and resolutions, prepare deeds and proper descriptions, and related documents

This is an entry-level position.

As the employee becomes more familiar with the organization and comfortable in the position, higher-level responsibilities and projects may be added to the workload, as needed/desired.

Qualifications:

Knowledge of:

Skills database management or willingness to be trained
Proofreading and editing techniques
Best practices in filing and records management
Professional communication techniques, both oral and in writing

Ability to:

Be detailoriented, patient, and efficient in not making mistakes
Be forwardthinking and conscientious of timesensitive tasks
Be trusted in environment of confidential work product
Lift 20 pounds/walk/pushcart of equipment
Organize information on behalf of others
Demonstrate excellent internal customer service skills and work effectively with staff at various levels of the organization and public vendors
Understand and carry out oral and written directions, and ask clarifying questions when needed
Work independently and act as a selfstarter while being a strong team contributor
Collaborate with others to solve problems and implement solutions
Be comfortable in an office environment structure
Use modern office equipment

Experience & Education:

At least one year of office experience performing a variety of administrative and/or clerical duties preferred.

Salary
- $ $25.00 Hourly
Location