Magisterial District Court Assistant Office Manager - Montrose, United States - Susquehanna County

Susquehanna County

Verified Company

Montrose, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

:

TITLE:

MAGISTERIAL DISTRICT COURT ASSISTANT OFFICE MANAGER

DEPARTMENT:

MAGISTERIAL DISTRICT COURT

LOCATION:

DISTRICT COURT Lake Ave, Montrose, PA)

REPORTS TO:

MAGISTERIAL DISTRICT JUDGE

SUPERVISES:

NONE

POSITION STATUS:

FULL TIME/UNION ELIGIBLE

SALARY:
14.53/HR, 32.5 HOURS PER WEEK

GENERAL REQUIREMENTS:

Minimum Requirements:

Education/Training

:

High School Graduate

Typing desired
The Applicant must pass a county background check with no record of criminal convictions.
The Applicant must complete and pass a preemployment drug test.
Complete and pass random drug testing.

Knowledge, Skills, and Abilities:

Communication

:

Proficient at giving clear instructions. Courteous and professional.

Accounting

:

Accounts receivable, payable, deposit bank reconciliation.

Confidentiality

:

Able to be confidential about court proceedings and cases

Principal Duties and Responsibilities:

Maintain original records for all criminal, traffic, nontraffic, civil and miscellaneous records in the Magisterial District Court.
Establish and maintain case files in accordance with AOPC procedure.
Maintain original records in the Magisterial District Court.
Certify and attest to original documents.
Track time payments and adjust according to the direction of the court, a process that must be monitored closely as it can result in a more serious outcome, such as jail or loss of operating license if inaccurate.
Accept payments for fines, costs, restitution, and bail and process those payments through the AOPC computer system. Issue refunds.
Conduct searches to locate copy, and compile requested records such as traffic citations, criminal complaints, etc.
Assist the public in obtaining records and making copies, always maintaining a professional attitude.
Prepare the daily deposit, comparing deposits with the AOPC generated reports, and reconciling all deposits with bank statements, resolving any discrepancies.
Process all daily mail. The District Court receives a large quantity of fine payments daily which must be entered on the AOPC system accurately to credit appropriate accounts.
Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
Enter all required information on AOPC / MDJS to create juvenile cases with assigned numbers to process juveniles to be transferred to Juvenile probation.
Prepare weekly and monthly reports to the State and reports to the municipalities, ensuring their accuracy and resolving any discrepancies.
Assist all callers (County offices) State and local police, attorneys, defendants, and others with information pertaining to the Magisterial District Court.
Maintain all necessary forms and office supplies. Prepare orders and check requests to be submitted to the County for all supplies.
In the absence of the office manager, the assisting staff member becomes responsible for the above duties in their entirety.
Other duties as assigned.

Office Manager Responsibilities:

Ensure that all processes comply with the AOPC and Pennsylvania Rules of Criminal Procedure.
Balances the physical space available for records in accordance with the AOPC archival schedule.
Ensures the Office and staff presents a professional. atmosphere to the Public.
Reviews records open to public request to ensure required redacting of appropriate information.
Resolving undecipherable penmanship on documents and overall accountability is the responsibility of the Office Manager and Assistant Office Manager.
The Office manager and Assistant Office Manager are responsible for providing all requested information required for the State Audit.

Certifications:

None

Special Requirements:

Within 6 months of hire, attend 3day training on MDJ System

Physical Requirements:

Must be able to perform the duties and responsibilities of the normal office environment.
Must be able to lift 50lbs.
Must be able to sit for long periods of time with occasional pushing, pulling, standing, walking, twisting, and reaching as necessary to carry out essential job functions.

Disclaimer:

The above statements are intended to describe the general nature of, and level of, duties being performed by a person assigned to this position.

They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required to perform this position.

Job Types:

Full-time, Part-time

Pay:

From $14.53 per hour

Expected hours:
32.5 per week

Benefits: