Office Assistant, Middle School - Long Island City, United States - Growing Up Green Charter School

Description

Office Assistant, Middle School (Part-Time)

Mission Statement:

The Growing Up Green Charter School (GUGCS) supports children to be conscious, contributing members of their community through a rigorous, anti-racist, anti-bias, curriculum and an engaging green culture.

Graduates of GUGCS will be prepared to attend high-performing schools where their interdisciplinary academic foundation, knowledge of sustainability, and strong sense of self sets them apart as leaders and social justice advocates of the future.

Operations
GUGCS is seeking a school Office Assistant to join the main office operations team.

The Office Assistant is an integral part in the daily functioning of our school, providing administrative support to our staff, students, and families.

The Office Assistant will be responsible for maintaining accurate attendance records, ensuring that students' attendance and tardiness is properly documented and followed up on.

In addition, this individual will manage incoming phone calls, acting as the first point of contact for families, staff, and visitors, and providing essential information and assistance.

The role also includes supporting student enrollment, supply management, and supporting various school and office tasks and projects.

• Welcome parents & visitors maintains accurate visitor logs, respond to visitors & parent requests as appropriate
• Organize and update student records
• Send out weekly enrollment updates and filling open student seats
• Draft enrollment flyers, mailers, and recruitment materials with support of Director of Operations
• Support in ordering during summer months and other high ordering times
• Assisting with all admissions related tasks such as new parent registration
• Maintaining and updating student record in our online databases.
• Assists in executing special projects (i.e. event setup, research, cleaning, etc.) as assigned.
• Participate in professional development and training activities as required/necessary.
• Assist in receiving, counting, opening, unpacking, dating, stamping, recording, sorting and distributing incoming mail, documents, books, materials and supplies
• Clerical work as needed (copying, filing, mailings, etc.)
• Maintain school supply closet organized and stock
• Assist with inventory control and inform Office Manager for low supplies
• Maintain Lost & Found, organized and locked
• Manage any issues with printers, restock with paper every day and throughout the day
• Assist each day with lunch/recess duty, dismissal and front desk coverage
• Other task as needed

Skills

_ Positive attitude._ Maintains a positive attitude while meeting goals even in the face of significant obstacles and uncooperative people. Communicates confidence to others. Is not distracted by negativity. Demonstrates a sense of humor and perspective about setbacks. Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating good image of the school


_ Critical Thinking._ Demonstrates reasoned identification and evaluation of facts in making decisions. Withholds judgment while gathering information. Is creative in exploring information, options and alternatives. Demonstrates sound judgment.


_ Effective Communication._ Speaks clearly and appropriately to the intended audience in both formal and informal settings. Expresses appropriate gestures and nonverbal communication. Remains focused on point at hand during communication. Listens and reacts to questions from others appropriately.


_ Works Independently and Collaboratively._ **Obtains necessary information and clarification from their supervisor when given an assignment so that they do not need to ask again later. Completes assignments on time without significant supervision or reminders and is not be distracted by co-workers or other issues while completing work. Able to prioritize work. Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.


_ Confidentiality._ Able to honor confidential information for staff, students and families.


Minimum Qualifications

• Strong commitment to Growing Up Green Charter School's mission and green theme
• Demonstrated ability to work collaboratively
• Excellent organizational skills
• Ability to work in a fastpaced environment
• Experience working with kids, especially middle school age is a plus
• Superb time management skills
• Proficient experience with Microsoft and exceptional computer skills
• Maturity, sense of humor and strong work ethic
• Bilingual (Spanish) ideal, but not required
• Hourly rate is $25/hr.
• Part-Time schedule: School days from 7:30am12:30pm. Up to 25 hours per week.

Education

• Bachelor's Degree in Finance, Education or other related field required
• At least 1 to 2 years administrative experience, preferably in an educational setting

Required Certificates & Licenses:
NYC DOE/Fingerprinting & Back