Events Coordinator - Tucson, United States - C&W Services

C&W Services

Verified Company

Tucson, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title
Events Coordinator

Job Description Summary

The Event Coordinator works as part of the Site Services team by coordinating with our onsite catering services, onsite administrative personnel, and facilities team for each event, and confirming spaces are set according to submitted Meeting Setup Requests.

Essential Duties and Responsibilities

Ensures events/meetings are set correctly. This includes checking meeting setup requests, checking setups, confirming arrangements with clients and stakeholders internal and external.
Conducts the physical movement of furniture, materials, and boxes as needed for meetings and conference room setups, campus events, employee moves, supplies, and miscellaneous deliveries.
Coordinate with Roche PMO to facilitate onsite employee moves.
Communicates to appropriate personnel details and status of upcoming events and logístical requirements.
Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
Participates in the cleanup after events and meetings. May perform light custodial duties on an as needed basis for events (wiping of conference tables, disposal of trash between meetings, erasure of white boards, etc.)
Picks up and/or delivers miscellaneous items (e.g., copy paper, move boxes, labels, name inserts, boxes to shipping, etc.)
Conducts daily physical inspections of conference rooms, equipment, facility, grounds, premises, hallways, common areas, restrooms, etc. making note of anything that may be need of repair, maintenance, cleanup, and or is a hazard and reports to building staff for resolution.
Assists in maintaining a clean and organized appearance in meetings area, public areas, hallways, open workspaces (in coordination with facility and janitorial staff) by removing excess items / out of place items and returning and/or disposing of items (e.g., café trays, items on counter tops, etc.)
Performs general duties as needed to maintain efficient workflow on site.
Ensures all policies, procedures, codes, guidelines, regulations, etc., are followed and enforced including safety systems and standards.
Ability to lift 50 lbs. and climb ladders

Knowledge, Skills and Abilities

Follow all safety rules, procedure manuals, etc.
Strong experience with Google Suite namely Google Sheets, Google Calendar, and Gmail
Ability to problem solve as the event is taking place, and maintain a positive cando attitude
Excellent communication skills
Excellent organization skills
Ability to prioritize based on safety, criticality, and client schedules
Ability to improve efficiency in existing processes
Ability to expand and grow with a fastmoving client and teams.

Experience Required:

Minimum of 3 years' experience required

Disclaimer:

The information contained herein is not intended to be an allinclusive list of the duties and responsibilities of the job, nor are they intended to be an allinclusive list of the skills and abilities required to do the job.
Employees must perform all other duties assigned by Supervisor/Manager
Management may, at its discretion, assign or reassign duties, reset schedules and responsibilities to this job at any time.

C&W Services is an Equal Opportunity / Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.