Finance Manager - Brooklyn, United States - Brooklyn Academy of Music

Description

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

Essential


Responsibilities:

• Oversee daily operation of A/P function. Supervise weekly processing of A/P disbursements while maintaining accuracy and internal controls. Monitor A/P aging and prioritize payments.
• Review printing of checks and uploads of positive and virtual payments weekly.
• Review and approve organization prevouchers submissions for payment weekly.
• Initiate wire and ACH payments weekly. The work includes monitoring and processing forward contract drawdowns and payments of withheld income for artists from abroad.
• Respond to inquiries from internal stakeholders across the organization regarding disbursements.
• Oversee monthly processing and reconciliations of corporate card expenses. Perform uploads of card charge data into Multiview financial software.
• Oversee BAM employee expense reports submitted for reimbursement.
• Serve as administrator and manage corporate credit card accounts, including issuing cards and handling disputes.
• Oversee operation of A/R function. Supervise daily/weekly deposits of checks and cash, processing of credit card payments and processing of monthly invoicing. Review and monitor timely collections of payments.
• Oversee management of petty cash, cash advances and travel advances. Review and monitor appropriate handling of cash.
• Monitor banking activities daily. Oversee a daily cash report for all bank accounts and daily clearing of checks. Serve as liaison with banks and resolve disputes and discrepancies.
• Perform weekly uploads of payroll data into Multiview financial software. Complete quarterly reconciliation of the General Ledger to payroll reports and IRS Form 94
• Process payroll accruals on an annual basis
• Prepare weekly reports for cash outflows and inflows from earned revenue and other misc. cash receipts.
• Oversee and perform accurate and timely reconciliation and trial balance review for accounts in the managing areas while adhering to the accounting calendar.
• Oversee, review, and prepare PBC schedules for accounts in the managing areas for an annual financial audit. Assist with audit fieldwork and postfieldwork testing.
• Manage and record Fixed Assets annually.
• Oversee accrued and prepaid expenses annually, including tracking subsequent payments, adjustment entries and maintenance of master schedules.
• Improve operational efficiencies and effectiveness in managing areas. Including business process improvements and financial system functionality enhancements.
• Manage a staff of four, including hiring and terminating, training, supervising, coaching, performance evaluation, and ongoing professional development support. Redesign jobs and reallocate resources as needed.
• Consistently deliver highquality team products. Team building and problem solving in a fastpaced environment. Manage resources and set priorities for the team, including short and mediumterm strategic planning.
• Manage a full range of insurance matters for BAM and BET while serving as key liaison with an insurance brokerage firm.

The work includes but is not limited to:
annual renewal of insurance policies, annual audit, and COI requests.

• Serve as liaison with tax attorney to process and ensure timely annual filing of 1042S Forms.
• Oversee accurate and timely annual filing of 1099NEC.
• Oversee and resolve credit card payment issues with all POS channels.
• Oversee quarterly sales taxes due to NYS and payment processing.
• Perform other duties and responsibilities as needed.

Qualifications:


Required Education, Knowledge, Skills, and Abilities

• A minimum of five years of relevant work experience. CPA license preferredand auditing experience, as well as nonprofit experience, are strongly preferable.
• Demonstrated supervisory experience with the ability to develop and manage staff for excellent teamwork, respectful environment, continual improvement, and highquality team products.
• Exceptional interpersonal communication with the ability to build effective relationships and work with colleagues at all levels across different sections.
• Capable of managing multiple work streams under pressure with tight timelines in a fastpaced environment. Including the ability to manage stressful situations.
• A high level of integrity and ethical standards; excellent attention to detail, organization and accuracy.
• Experience with GL, A/P, A/R, Workflow functionalities of Multiview financial software or similar is a plus. Experience with Microsoft Suites; proficiency in MS Excel, including macro, pivot tables, advanced formulas, and formatting.
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