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Mailroom and Records Associate - Phoenix, United States - Arizona Financial Credit Union

Arizona Financial Credit Union

Verified Company

Phoenix, United States

1 month ago

Posted by:

Mark Lane

beBee recruiter

Description

The position is responsible for all mailroom, courier, and record retention related tasks for Arizona Financial Credit Union.

Essential Job Functions

Processes incoming mail and deliveries at the Operations Center and ensure timely notification and distribution throughout the organization.
Handles the daily processing of outgoing mail which may involve the use of various mail equipment, including but not limited to; letter opener, mail folding/inserting machine, and postage machines.
Process Credit Union returned mail and perform all proper bad address account maintenance.
Manages, maintains, and makes improvements to the master retention log which contains records of all documents kept with offsite vendor.
Routinely audits the master retention log against offsite storage vendor records to ensure accuracy.
Responsible for coordinating and preparing incoming/outgoing boxes containing Credit Union documentation with offsite vendor.
Responsible for tracking and ensuring the timely destruction of all documents kept with offsite vendor.
Responsible for assisting in the research for requests pertaining to documents maintained with offsite vendor.
Helps coordinate effective transition between offsite storage vendors during any acquisition or merger.
Processes incoming and outgoing branch tote deliveries to ensure proper handling, timely processing, and effectively notifies leaders/courier vendor of any issues.

Minimum Education and Experience

High School Diploma or General Education Degree (GED)

Knowledge, Skills, and Abilities

Ability to read, write, speak, and use proper grammar in English.
Ability to read and comprehend written instructions, correspondence, memos, and procedures.
Ability to communicate verbally both in person and on the telephone to both internal & external customers and vendors regarding common inquiries or complaints.
Ability to add, subtract, multiply and divide using whole numbers, common fractions, and decimals.
Ability to multitask between all required job functions and other duties as assigned.

Licenses, Training, and Certifications Required

Valid driver license
Clean Motor Vehicle Record (MVR), minimum 1 year

Preferred Qualifications

Knowledge or experience with various organizational systems including but not limited to Symitar, Synergy, and Temenos.
Knowledge in products and services offered by USPS, FedEx, UPS, and any other mail/delivery services.

Work Environment and Physical Demands

Operations Center based role, inperson required
Regularly required to stand, walk and reach
Occasionally required to stoop, kneel, crouch or crawl
Frequently lift and/or move up to 25 lbs
Occasional lifting, 50 lbs
Sitting and standing for extended periods of time
Working on a computer for extended periods of time
Must be able to operate Credit Union Vehicle
Must be able to travel independently to departments, branch locations and offsite courier destinations

NOTE:
The job description is intended to be generic in nature. It is not an exhaustive list of all duties and responsibilities.

Requirements listed in the above qualifications and physical requirements are representative of the knowledge, skill, abilities, physical demands, or work environment required or encountered that must be met by an employee to successfully perform each duty and each function of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Pay:
From $17.45 per hour

Expected hours: 40 per week

Benefits: