financial operations manager - Fort Lauderdale, United States - City of Plantation - FL

Description

Salary: $75, $123,851.84 Annually

Location : Plantation, FL

Job Type: Full time

Job Number:

Department: FINANCIAL SERVICES DEPARTMENT

Opening Date: 02/05/2024

Closing Date: 5/9/2024 4:00 PM Eastern

Description

This an exempt position, which is professional accounting work within the City's Finance Department, supervising and reconciling accounts payable and receivable, fixed asset & grant management clerical and accounting staff in the coordination of their activities and the review and recording of complex financial accounts.Under general supervision, the employee in this classification is required to exercise some initiative and independent judgment in organizing, maintaining and systematically reviewing financial transaction records. Responsibilities also include certain account reconciliations, interpreting records, preparing monthly, quarterly and annual reports, participating in the design and revision of accounting systems. Work is performed under the Administrative supervision of the Finance Director, who observes and evaluates the effectiveness of performance.

Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.
Examples of Duties

Supervises and participates in the establishment, implementation, maintenance, and revision of departmental procedures and of various accounting and recordkeeping functions.

Evaluates the operations of Accounts Payable and Receivable and develops and initiates appropriate procedures to facilitate efficient workflow with applied appropriate internal controls.

Provides supervision, training, and advice to departmental clerical staff as needed.
Maintains accounting record systems for the receipt of municipal funds; prepares regular and special financial reports and statements as directed by the Finance Director.

Performs specialized accounting tasks such as abandoned property, special municipal assessments, investment and debt service accounting and project accounting for particular grant assistance programs, Fixed Assets, Accounts Receivable and Accounts Payable.

Supervises and/or participates in the establishment, revision and maintenance of accounting and record keeping systems.

Oversees the preparation of journal entries to specialized accounts, and verifies trial balances in the preparation of monthly financial statements.

Assists in the implementation of department policies and programs.

Provides technical supervision, training and advice to clerical staff. Evaluates staff and coordinates vacations, lunches, leave of absences, etc

Communicates with Information Technology and/or other departments on recommended changes to financial procedures or new projects.

Makes preliminary recommendations on purchasing decisions.

Manages the review and posting of the accounts payable batches and weekly check run.

Manages the review and posting of all Fixed Assets and Grants Activities.

Ensures compliance with the City code and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department or official.

Assists external auditors in the annual comprehensive review of financial operations which includes preparation of schedules and work papers for all activity under operations.

Responsible to prepare ad hoch financial reports as directed by the Finance Director.

Performs related work as required and as directed.

Typical Qualifications

Knowledge, Skills, and Abilities:
Considerable knowledge of effective supervisory methods and techniques.

Considerable knowledge of the principles, practices and methods of accounting.

Working knowledge of governmental accounting principles, procedures and pronouncements.

Working knowledge of data processing applications as it relates to accounting and spreadsheet software.

Knowledge of office administrative and supervisory techniques.

Ability to plan and organize the work and activities of clerical personnel financial reports.

Ability to evaluate the performance of personnel, to effectively recommend personnel action and to effectively motivate subordinates in order to accomplish work objectives.

Ability to supervise in a manner conducive to full performance and high morale.

Ability to review modifies, improve and design accounting systems.

Ability to review, analyze and interpret fiscal records and to prepare accurate and complete.

Ability to establish and maintain an effective working relationship with other employees, City officials and the general public.

Education and Experience:
Graduation from an accredited four year college or university with major course work in accounting, finance or related field. A minimum of five years progressively expanded supervisory and administrative experience; including three or more years in a responsible supervisory position or any equivalent combination of training.
Any equivalent combination of education, experience and training may be considered.
Work Environment

This is a designated "Recovery" classification in the City's Emergency Operations Plan and will require the employee occupying this position to work for declared emergencies. Attendance at National Incident Management System (NIMS) training at the appropriate level is mandatory.

Probationary Period

All new employees serve a one (1) year probationary period from date of hire.

Working Hours

Most full-time employees work 40 hours per week unless otherwise indicated.

Hours of Operation Monday through Friday (except City Holidays) 8:00 AM to 4:30 PM unless otherwise noted.

Pay Check

Pay checks are issued bi-weekly every other Friday; direct deposit of paycheck required to any banking institution is mandatory.

Insurance Coverage

Life and Accidental Death and Dismemberment
Closest thousand to amount of Annual Salary (policy paid for by the City) up to $50,000.

Hospitalization, Major Medical, Dental and Vision
The Employee pays a portion of the cost for themselves and for dependent coverage at a rate established by Administration.
Dependent Coverage: spouses are eligible only if they do not have entitlement to participate in another employer's group medical plan or Medicare.

General Employees Pension

Retirement - Mandatory contribution is 4% of base pay.
Normal Retirement Date: Age 59 and completion of 10 years of credited service.

Holidays

The City of Plantation observes eleven (11) paid holidays per year as declared by the City Council each year.

Personal Day

All full-time employees will be given the benefit of one (1) personal day per calendar year. Cannot be used until employed six (6) months; can not be carried over from one year to the next.

Sick Leave

13 days per year. Accrues 4 hours at end of each bi-weekly pay period. Maximum accrual is 480 hours.

Annual Leave

General Employees
1 - 5 years - 13 days per year
5 - 15 years - 19 1⁄2 days per year
15 years or more - 26 days per year
Maximum Accrual is 240 hours. An employee is not entitled to use annual leave until employed 6 months.

Funeral Leave

3 days (8 hours each)

Jury Duty

Paid full salary - all fees received, excluding mileage must be turned into the City.

Educational Reimbursement

Employees will be entitled to a refund of their tuition and lab fees upon the successful completion of each approved course based on the following scale: (After one (1) year of employment)
Grade A percent refund equal to the state fees charged
Grade B percent refund equal to the state fees charged
Grade C percent refund equal to the state fees charged
"Pass" in lieu of grade percent refund equal to the state fees charged

01

Do you claim Veteran's Preference? (Check "no" if this does not apply.)

• Yes
• No

02

If you answered "Yes" to Veterans Preference above, did you attach your DD-214 - MEMBER 4 form, the Veterans' Preference Certification, FDVA form VP-1 and, if applicable, other certification forms. Please see Veterans Preference link on the Employment page for additional information. Failure to attach these documents will result in no Veterans Preference being given. (Check "NA" if this does not apply.)

• Yes
• No
• Not Applicable

03

Have you graduated from an accredited college or university with a Bachelor's Degree in Accounting, Finance or closely related field?

• Yes
• No

04

Do you currently possess a Master's Degree in Accounting, Public Finance or closely Related Field

• Yes
• No

05

Do you have a minimum of 5 years of progressively responsible experience in municipal financial management? Please describe.

06

Please indicate any other work experience you have had you believe is relevant for this position?

Required Question