Surgical Scheduler - White Plains, United States - White Plains Hospital

White Plains Hospital

Verified Company

White Plains, United States

6 days ago

Posted by:

Mark Lane

beBee recruiter

Description

At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world.

We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community.

With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a
_Great Place To Work_

Position Summary:

The WPPA Surgical Scheduler is responsible for scheduling/coordinating all procedures and surgeries in the assigned Physician Practice and acts as the liaison between the patient, provider, clinical team, and WPH perioperative departments.

Essential Functions and Responsibilities Includes the Following:

Understands and adheres to the WPH Performance Standards, Policies and Behaviors
Fulfills responsibilities as assigned which may including scheduling all testing/procedures/surgeries; obtaining precertification for testing/procedures/surgeries; verifying insurance coverage and patient demographics; scanning; managing and updating charts to ensure information is accurate and complete; answers telephones, relays messages, and provides information.
Works collaboratively and maintains effective communication with patients to review all required pre

- and postoperative/procedure requirements, following up as necessary.

Works collaboratively with WPH surgical scheduling team, PAT clinic, radiology, anesthesiology, collaborating providers, patient advocacy, and all other stakeholders as needed.
Works with the department patient care teams to promote a positive patient experience.
Works independently to prioritize, organize, and manage a daily assignment within the normal work period.
Recognizes problem situations, sets priorities appropriately, offers feasible solutions, initiates appropriate actions.
Fulfills organizational responsibilities as assigned including respecting/promoting patient rights; responding appropriately to emergencies; communicates concerns/ problems relating to patients and/or staff with immediate supervisor.
Utilizes appropriate steps in the decisionmaking process to include recognition and priority setting relating to patient care and practice based issues.
Participates as a member of the patient care team and responsible for participating in daily huddles and regularly scheduled practice team meetings.
Attends inservices as required/requested.
Crosstrains as back up to other business office positions as requested.
Communicates selflearning needs to department manage.
Demonstrates proficiency in computer software including Meditech, EPIC, OMP, EMMI, Microsoft Office Suite.
Adheres to WPH infection control standards including, but not limited to hand hygiene.
Completes annual mandatory requirements including Occupational Health Requirements.
Performs all other related duties as assigned

Education & Experience Requirements:

High school diploma or GED required. College degree preferred.
Minimum 5 years of experience using administrative office skills required.
Proficiency in electronic health records preferred.
Previous experience in surgical scheduling preferred.
Familiarity with medical terminology preferred.

Core Competencies:

Ability to speak, write, understand, and communicate in English language
Perform multiple duties in a highvolume area
Efficiently balance visitors, phone callers, and administrative/secretarial duties
Ability to deal professionally and efficiently with all levels of management and external constituencies
Selfstarter, selfmotivated and ability to work without supervision
Flexible, organized, and able to set priorities
Excellent telephone manners and communication skills
Exhibit courteous, cooperative and professional attitude at all times
Ability to monitor flow of office traffic (visitors, meeting, phone calls, etc.)
Demonstrates teamwork and adaptability
Maintains composure under stress

Physical/Mental Demands/Requirements & Work Environment:

Ability to perform computer work for extensive periods of time
Occasionally move and/or transport of 15 to 20 pounds
Requires movement about the department frequently throughout the day
Ability to remain in stationary position for extended periods of time
Ability to respond to frequent phone calls
May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital's SDS (Safety Data Sheet) data base and may be accessed through the hospital's Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.

Primary Population Served
All Populations

**_The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White P