Benefits and Recruiting Consultant - Everett, United States - Everett Community College

Description

Benefits and Recruiting Consultant (Human Resources Consultant 2) - UPDATED Qualifications

Please see Special Instructions for more details.


NOTE:
This position has been reposted with updated qualifications.

This position is open until filled. Full consideration date is April 28, 2024. Applications received after April 28 may not receive full consideration.

This position is represented by the Washington Federation of State Employees Union.

Position is a full time, 12 month position. Minimum six month probationary period.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.

We are committed to hiring individuals who exemplify the

vision, mission and core values

of our institution.

Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.

To request a reasonable accommodation, please contact Human Resources at

or For more information see:

EvCC3020:
Americans with Disabilities Act policy
State of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington
PERSretirement plans are administered by

Dept. of Retirement Systems

. Full details on

benefits for Classified positions

is available on our jobs page.
Notice to Applicants
Prior to hire, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus.

Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community.

Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.

This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at

Posting Number:

Posting Number:
02563

Job Title:

Job Title:
Benefits and Recruiting Consultant (Human Resources Consultant 2) - UPDATED Qualifications

Department:

Department:
Human Resources

Job Summary/Basic Function:

The Human Resources Benefits and Recruiting Consultant supports the College's strategic goals related to recruitment and retention by effectively managing the full cycle of the employee recruitment process from initial recruitment approvals through onboarding new hires.

The position coordinates the College's benefits function, manages leaves of absence, including

FMLA , Leave Without Pay, and Shared Leave processes.

The incumbent works closely with the Human Resources team on leave of absence, return to work, retirement and employment separation issues.

PERFORMANCE

RESPONSIBILITIES :
Coordination of benefits for all employees throughout the employment lifecycle.
Complete quarterly review of benefits eligibility for associate faculty and coordinate with other colleges regarding faculty benefits.
Assist the payroll office, as necessary, with monthly reconciliation of Health Care Authority and Department of Retirement System balancing.
Inform current employees of changes in benefit offerings and options such as open enrollment.
Coordinate annual benefits Open Enrollment event.
Assist employees with benefits enrollment changes by determining eligibility for qualifying events and guidance on the enrollment change process.
Manages the benefits administration system(s), including serving as a point of contact for third party benefits administrators/carriers
Protected Leave Implementation

Responsible for all protected employee leave administration; includes Family and Medical Leave Act ( FMLA ), Paid Family and Medical Leave ( PFML ), and the college's shared leave program.

Monitor state and federal legislation that will impact

FMLA ,

PFML , and Shared Leave, coordinating potential impact and plan administration changes with HR leadership.
Assist with requests for Reasonable Accommodation Analysis and coordinate accommodations with employees and supervisors.
Absence Management

Assist employees and supervisors with questions on submitting leave requests and reporting work hours.
Communicate with employees and/or supervisors regarding absence requests needing approval or editing during absence processing. Assist employees with completing forms.
Coordinate with the payroll team to reconcile and support completion of the absence take process.
Coordinate with the payroll team to reconcile and support completion of the absence entitlement process.

Collaborates with the payroll team to evaluate unpaid, unapproved, and unprocessed leave for proper hour counts and obvious errors in alignment with payroll processing times.

Responsible for coordinating leave adjustments; including, annual sick leave buyouts, balance payouts upon separation, and balance transfers for separating employees.

Review Shared Leave requests and supporting documentation, issue approval or denial. Track Shared Leave donations and use.
Understand and ensure accuracy of reporting in various external statewide databases: Health Care Authority, Department of Retirement Systems;


VEBA
membership enrollment, etc.
Prepares regularly occurring and ad hoc reports for internal and external partners.
Recruitment

Facilitate the hiring process, including training and advising managers, posting and advertising positions and monitoring all steps in the process to ensure compliance with law, policy and procedures.

Interpret policies and procedures; work with department staff to resolve discrepancies as required; suggest and assist in implementation of new or modified policies and procedures.

Provide hiring managers with advice and assistance in developing job announcements, recruiting, hiring, and onboarding employees.
Create recruiting materials including brochures, flyers, and advertisements
Coordinate ad placements on various job sites. Promote job openings on various social media platforms.
Conduct reference checks and provide summary of results to hiring managers
Make recommendations to hiring managers regarding job offers.
Understand, use, and interpret various collective bargaining agreements as they relate to recruitment, hiring and promotion.
Participates in internal and external recruitment events and activities (e.g. job fairs)

Onboarding

Process and evaluate results of criminal background checks and sexual misconduct verifications. Escalates questions to appropriate leadership.
Onboard new employees, process applicable new hire paperwork and personnel files.

Enter and maintain accurate personnel data in the college's personnel management system (ctcLink), as well as the Health Care Authority system.

Enters and updates personnel data in the college's directory and other internal systems
General HR Administrative Support

Ensure compliance with state and federal laws, including Fair Labor Standards Act, Family Medical Leave Act, Americans with Disabilities Act, Uniformed Services Employment and Reemployment Rights Act, Washington Law Against Discrimination, Workers Compensation, etc.

Act as front desk or customer service representative for human resource questions.
Participate in human resources events and trainings, such as, but not limited to, new employee orientation.
Maintain confidentiality of all personnel information and records.
Prepare periodic reports as requested or required, including .
Provide support for the Employee Wellness program, including assisting with planning, coordinating, and promoting wellness events.
Provide support and assistance for HR team members as needed.
Elevate complex issues in the areas of recruitment, hiring, benefits, protected leave, and absence management to HR leadership.
Perform other duties as assigned by HR leadership.

Minimum Qualifications:
Associates degree from an accredited institution and two (2) years of progressively responsible professional human resources experience


OR
an equivalent combination of education and experience
Demonstrated commitment to excellence, professionalism, integrity, and customer satisfaction
Demonstrated successful experience working with diverse populations
Demonstrated skill in analyzing problems and the ability to formulate effective solutions

Preferred Qualifications:
Demonstrated professional level human resources experience related to benefits administration
Demonstrated professional level human resources experience related to recruitment
Demonstrated strong customer focus and customer service skills
Demonstrated excellent oral and written communication and negotiation skills
Proven ability to build relationships with a wide variety of stakeholders
Physical Demands

Everett Community College follows the Americans with Disability Act ( ADA ) and provides the following information as a guideline for applicants:
Ability to operate office equipment
Ability to read and verify data and prepare various materials
Ability to exchange information on the phone or in person

Work Hours:
Current work hours are M-F, 8 a.m. to 5 p.m., with some evening hours to mirror program activities. Summer schedule is condensed to 4 10's. This position is primarily in person; partial remote work may be available.

Posting Date:

Posting Date:
04/18/2024

Closing Date:
Open Until Filled

Yes

Special Instructions to Applicants:

NOTE :
This position has been reposted with updated qualifications.

This position is open until filled. Full consideration date is April 28, 2024. Applications received after April 28 may not receive full consideration.

This position is represented by the Washington Federation of State Employees Union.

Position is a full time, 12 month position. Minimum six month probationary period.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.

We are committed to hiring individuals who exemplify the

vision, mission and core values

of our institution.

Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.

To request a reasonable accommodation, please contact Human Resources at

or For more information see:

EvCC3020:
Americans with Disabilities Act policy
State of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington


PERS
retirement plans are administered by

Dept. of Retirement Systems

. Full details on

benefits for Classified positions

is available on our jobs page.
Notice to Applicants
Prior to hire, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus.

Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community.

Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.

This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at
Salary

$62,568-$72,552
Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this opening?

WorkSource

SBCTC jobs page
Heraldnet
Craigslist
Other online advertisement
Facebook
LinkedIn
Other social media site
Newspaper, Magazine, or other print advertisement
Job Fair
Referred by an EvCC employee
Referred by another contact
Other
Direct search on EvCC web site

• Do you have an Associates degree from an accredited institution and two (2) years of progressively responsible professional human resources experience
  ORan equivalent combination of education and experience?

Yes
No

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