Faculty Assistant - Cambridge, United States - Harvard University

Harvard University

Verified Company

Cambridge, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary

Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished academics? If so, consider joining our team as a Faculty Assistant at Harvard Kennedy School.

Faculty Assistants work closely with faculty to make valued contributions in support of Harvard Kennedy School's mission to educate leaders who make a difference in the world.

Position Description

What you'll do:

Manage course delivery: get copyright clearances for course readings and post them on Canvas (online course website), track student work, liaise with guests, coordinate audiovisual support, organize inclass activities, manage office hours for faculty
Communicate professionally with internal and external stakeholders on behalf of the faculty, possibly assist with faculty recruitment or promotion processes
Manage complex calendars, travel arrangements, and expense reimbursements
Proofread documents, retrieve research resources, and submit materials for publishing and distribution on campus and globally
Plan events: communicate with guests, reserve rooms, order catering, and manage all logistics
Prepare meeting documentation, manage filing systems, and maintain office inventory
Collaborate with fellow Faculty Assistants on projects and departmental activities
Move projects forward and continually look for ways to leverage faculty time

Who you are:

You set a high bar for yourself with attention to detail and strong customer service
You know how to be helpful even when you don't have the answer
Adaptability is second nature; with constant change, you are flexible and receptive to feedback
You are comfortable juggling competing priorities, reporting to multiple supervisors, and accommodating a broad range of workstyles
You work well independently and also contribute as a valuable team member
People describe you as reliable you always follow through and strive to surpass expectations
You've worked in an office environment before and are proficient with Microsoft Office

Why you'll love this job:

Make an impact helping others achieve their goals by utilizing your administrative skills
Build relationships with a diverse group of faculty and colleagues in a collaborative culture
Practice onthejob learning in a supportive environment with continuous professional training
Grow your career here be exposed to the inner workings of a worldrenowned public policy and leadership school
Maintain worklife balance

Access the numerous Harvard benefits including generous time off and retirement contribution, taking a course or achieving an advanced degree for as little as $40/class, and much more
Sound like a great fit? Check out more about the work culture at Harvard Kennedy School

Basic Qualifications
A minimum of 2 years of related experience including demonstrated office administration and customer service experience. Internships will count toward experience.

Additional Qualifications and Skills
Bachelor's degree preferred. Proficiency in Microsoft Office Suite and internet tools, with a willingness to learn new technologies. Demonstrated experience prioritizing tasks to changing needs, and seeing tasks to completion in a timely manner. Proficient written and spoken English.

Additional Information

This position is a fully benefits-eligible term appointment through June 30, 2025, with strong possibility of renewal.

Learn more about our work culture and see yourself at Harvard Kennedy School.**We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA.

As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows.

The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range:
$54,445 - $85,043

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa