Project Coordinator/scheduler - Chicago, United States - SPS-North America

SPS-North America

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Project Coordinator/Scheduler

Reports To:
The
Project Manager will report to the Client Manager, Client Director, Managing Vice President, or equivalent leadership.

Job Summary:

Key Responsibilities:

Schedule Management

Develop and maintain detailed project schedules, including all tasks, due dates, and deliverables.
Monitor project timelines and ensure that due dates are met.
Adjust schedules as needed to accommodate changes in project scope or resources.
Meeting Coordination.
Schedule and coordinate project meetings, ensuring all relevant stakeholders are included.
Prepare agendas, document meeting minutes, and track action items.
Follow up with team members to ensure that action items are completed on time.

Task Tracking

Assign tasks to team members and monitor their progress.
Use project management software to track task completion and update project schedules.
Identify potential delays or issues and escalate them to the appropriate team members or leaders.
Communication and Accountability:
Serve as the primary point of contact for project scheduling and coordination.
Communicate project status updates to team members and stakeholders.
Hold team members accountable for meeting due dates and completing tasks.

Reporting

Generate regular reports on project status, including progress against schedule and key milestones.
Present reports to project managers and leadership as required.

Qualifications:

25 years of experience in project scheduling or project coordination, preferably in a B2B services organization.
Bachelor's degree in business administration, Project Management, or a related field is preferred.
Proficiency in project management software.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Strong problemsolving abilities and attention to detail.
Proactive and able to anticipate project needs.
Ability to work with employees and leaders at all levels of the organization.
High level of accountability and commitment to meeting due dates.

Working Conditions:

This position may require occasional travel to client sites or other company locations.

Remote position.

Competencies:

Resultsoriented.
Driven by client satisfaction.
Strong integrity, solid business ethics.
Excellent presentation and interpersonal skills.
Excellent English written and oral communication skills.
Expert in customer service skills, professional attitude and appearance.
Good organizational skills.
Ability to maintain confidentiality.
Attention to detail.
Ability to function with a high level of patience, tact and diplomacy to defuse anger and collect accurate information.
Able to convey information and ideas through speech in ways that others will understand.
Able to listen to and understand information and ideas presented through spoken words and sentences.
Able to speak clearly so listeners understand, identify and understand the speech of another person.
Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.
Flexibility in dealing with simultaneous projects.

Qualifications and Education Requirements:

Bachelor's degree.
Previous experience as a project coordinator preference of 25 years.
Proficient in Excel and Power Point
A good balance of technical knowledge and business acumen with an ability to drive change and business metrics with a customerfirst mindset
Assertive and collaborative approach, with the ability to drive innovation and change management with virtual and global teams across different time zones
Demonstrated ability to meet strict due dates, thrive in a complex, dynamic, matrix environment with rapidly evolving business demands
Excellent organization and communication skills with the ability to engage, influence, and inspire clients and coworkers to drive collaboration and alignment
Demonstrated ability to plan and manage schedules which span Client business, operations, and IT disciplines.
Cross border management experience, working in a multicultural, matrix business environment to deliver projects utilizing globally dispersed resources desired

Physical Demands:

Fine and/or gross motor skills, including the ability to grasp, lift and/or carry.
Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
Physically able to talk on the phone and input data simultaneously.
Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or may include detection of differences between colors, including shades of color and brightness.
Hearing and talking abilities both in person, over the phone, and