Front Desk Administrator - Alameda, United States - BEI Construction

BEI Construction
BEI Construction
Verified Company
Alameda, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Front Desk Administrator
BEI Construction is seeking a full-time Front Desk Administrator. This position will be based out of our office in Alameda, CA and will report to our Administrative Manager. The work hours for this position are 8 am - 5 pm PST.


Responsibilities & Duties

  • Answer phones and greet visitors
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Send, receive, collate, and distribute mail and packages
  • Order office supplies and ensure sufficient supply inventory
  • Order lunches and other meals and work closely with caterers
  • Work with facilities on workspace requests
  • Contact customers and vendors and work as the vendor liaison
  • Schedule pickup and deliveries
  • Responsible for plotter print projects
  • Responsible for travel administration and hotel rate negotiation
  • Maintain filing systems, both electronic and physical
  • Coordinate logistics for company events
  • Effective and successful response to problem situations and prioritize issues
  • Responsible for over the phone payment approval tracking and processing
  • Water plants
  • Prepares documents in Word, Excel, and PowerPoint
  • Performs other duties as assigned

Qualifications:


  • 2 + years of experience
  • Ability to multitask
  • Proficient in Microsoft Office Suite
  • Strong organization, planning, and prioritization skills
  • Strong attention to detail
  • Excellent verbal and written communication skills
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