Dean of Social Sciences - Holland, United States - Hope College

Hope College Holland, United States

3 weeks ago

Description

Position Details

Position Information

Position Title Dean of Social Sciences - Administrative Assistant Classification Title Hourly Full Time FTE) Benefits Eligibility

Benefits Eligibility

Department Dean of Social Sciences Job Description

The Administrative Assistant to the Dean (AAD) of the Social Sciences Division (SSD) is responsible for managing the daily operations of the Dean's Office, and providing divisional-level assistance to 7 departments (Communication, Economics & Business, Education, Kinesiology, Political Science, Psychology, Sociology & Social Work), and 3 interdisciplinary programs (American Ethnic Studies, Global Studies, Peace & Justice) and 1 educational outreach program (TRIO Upward Bound).

Roles of the AAD are to:

Facilitate the execution of the responsibilities of the dean and the dean's office within the division and the College;
Provide operational information and support to departmental chairs, program directors, and office managers;
Assist the dean in outward-facing initiatives, including philanthropy & engagement, public relations and marketing, admissions, special events, and various other activities; and,
Represent the SSD at College-wide administrative staff functions, forums, and workshops

Because the aforementioned roles involve engagement with many different constituents and access to a wide range of personnel and institutional information, utmost confidentiality and professional discernment are absolutely necessary requirements for the AAD.

Responsibilities of the AAD are to:
Schedule and Coordinate

Appointments for the dean using Google calendar
Twice-monthly chairs' and program directors' meetings
Regular 1:1 meetings between the dean and individual department chairs and program directors
Tenure and promotion, pre-promotion, and annual review meetings

Manage and Track

Dean's operating budget
Dean's discretionary funds, including start-up funds for new tenure-track faculty
Adjunct faculty requests each semester
Over & above payment requests
Anchor plan artifacts submitted by departments to dean's office
Expenses incurred by dean and self via
Tenure, promotion and third-year review processes and schedules
Application, selection process, and follow-up for internal student summer research awards and stipends
Honors Convocation awards and certificates
Social Science awards selection processes
Divisional nominations for boards and committees
Office and other space allocations, moves, and assignments for incoming faculty
Office supply needs such as paper, print cartridges, coffee, shred service, etc.
Maintenance requests for SS buildings (repairs, paint, etc.)
Send congratulations and sympathy cards to divisional faculty members
Order and distribute divisional Christmas gift

Maintain and Update

Department faculty lists with title, FTE, rank, years of service, sabbatical eligibility, start-up package information, etc.
Faculty workload spreadsheets
Records of student awards, faculty awards, and faculty/student collaborative research
Division website through OU Campus with assistance from Public Affairs and Marketing
VanderWerf and VanZoeren hallway directories

Create, Plan and Execute

Twice-monthly meetings with departmental office managers to communicate reminders, upcoming events and due dates, and to develop a team atmosphere
Divisional and campus-wide lunches, celebrations, and leadership events
Social Science Lectures and Visiting Scholars
Divisional clean-up and recycling events
Craft clear, thorough, and succinct written materials for the purpose of communicating with department chairs, office managers, the Provost's Office, and Physical Plant

Actively Participate and Contribute

Twice-monthly meetings with assistants to the provost, associate provost, dean of the Arts & Humanities Divisions, and dean of the Social Sciences Division
Utilize a variety of software systems and quickly assimilate new systems and information during changes or upgrades
Engage in and assist with unique situations and challenges presented to the dean's office

Qualifications

Bachelor's degree or minimum five years administrative staff experience
Ability to work with minimal supervision; willingness to take initiative
Excellent organizational skills with attention to detail
Excellent written and oral communication skills
Mastery of Microsoft Office or Google suite programs preferred; social media experience with the ability to learn additional computer programs as needed

Physical Demands

This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities.

In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check.

Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number SR Job Posting Open Date 04/23/2024 Job Posting Close Date 05/10/2024 Open Until Filled No Is this position available for sponsorship No Special Instructions to Applicants

Please submit a cover letter and resume, and provide contact information for references. References will only be contacted for finalists later in the interview process.

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