- Managing records and files
- Facilitating employee in- and out-processing
- Assisting in overseeing DOD, DCSA, and local office policies and programs
- Drafting and routing correspondence
- Planning travel (utilizing Defense Travel System (DTS))
- Coordinating conference room schedules
- Maintaining inventory of office equipment and supplies
- Managing the Government timecard program (DAI)
- Receiving and routing office mail/correspondence
- Administering task management systems (CATMS or Task Management Tracker (TMT))
- Keeping senior leaders informed by reviewing and analyzing special reports and Agency Task Management system taskers
- Summarizing information from these reports and taskers and identify trends for senior leaders
- Assisting in implementing office training programs
- Active TS/SCI clearance
- Bachelor's degree
- Additional experience may substitute for a degree
- 3+ years of relevant senior administrative and management support experience
- Excellent oral and written communication skills, with proficiency in English
- High level of proficiency in Microsoft applications, particularly Word, Excel, and Outlook
- Experience with the Defense Travel System and timekeeping management programs
- Previous experience with the DCSA and DoD
- Monday - Friday, normal working hours
- Work is to be performed onsite in Quantico, VA
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Senior Administrative Management Support Specialist - Quantico, United States - FedWriters
Description
Job Description
Job DescriptionJob Title: Senior Administrative Management Support Specialist
Job Summary:
As a key liaison between departments and external agencies, you'll streamline communication and coordination. Prioritize high volumes of calls, manage calendars, and transcribe documents with precision. Maintain databases, ensuring confidentiality and accuracy. Review incoming correspondence, uphold standards, and suggest efficiency improvements. Compile materials for newsletters and clarify policies with excellent communication skills. Keep senior leaders informed of changes. Your contributions will shape our success.
Responsibilities Include:
Required Qualifications and Skills:
Desired:
Work Setting and Environment:
How FedWriters Will Compensate and Appreciate You:
FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.
FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generous Paid Time Off (PTO); STD; LTD; life insurance; and more
FedWriters abides by the requirements of 41 CFR a), a), and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
FedWriters is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race; ethnicity; religion; gender; age; national origin; marital status; sexual orientation; gender identity; family responsibilities; matriculation; physical or mental disabilities; political affiliation; genetic information; status as a protected veteran; or any other characteristic protected by federal, state, or local law. If you are interested in applying for employment with FedWriters and need special assistance or an accommodation to apply for the position, please call Determination on requests for reasonable accommodation are made on a case-by-case basis. FedWriters is a federal contractor seeking veteran referrals.
