Administrative Coordinator - Annapolis, United States - New Energy Equity

New Energy Equity
New Energy Equity
Verified Company
Annapolis, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

New Energy Equity is a fast-paced, rapidly growing end-to-end solar developer and financer who is looking for an Administrative Coordinator to join the team The Administrative Coordinator will report to the Training & Development Coordinator but will work closely with the CEO and the President taking direct assignments from them.

The positions primary responsibility is to provide daily support to the CEO and the President but may assist other Executives as needed.

This position is required to be onsite in the Annapolis, MD office at least 3-days per week (including both Tuesdays & Thursdays) and may be required to work additional days in the office as requested.

Typical duties shall include but not be limited to:


Job Duties

  • Calendar management for the company CEO and President (2 separate individuals)
  • Assist with personal tasks for the CEO
  • Travel coordination including flights, hotel, ground transportation and itinerary creation for the CEO and other company executives
  • Assist with event planning including companywide events, local office events, department retreats, and meetings
  • Complete tasks as requested by the CEO and other various company Executives
  • Potentially accompany the CEO on travels to provide logístical support and ground transportation
  • Provide transportation to and from local events for the CEO, guests, and other employees as requested by the Executives (Company Vehicle and/or reimbursement for the use of a personal vehicle will be provided)
  • Prepare and execute signature pages as requested
  • Coordinate events and speaking engagements for the CEO
  • Expense reporting for the CEO and President
  • Prepare board meeting materials and take meeting minutes as requested
  • Coordinate the distribution of partner holiday gifts
  • Greet guests warmly, conduct office tours, and prepare welcome bags
  • Possession of a valid US Driver's License with a clean driving record
  • Ability to lift 50lbs regularly
  • 23 years of Personal Assistant or Administrative Assistant experience to C-Suite executives
  • Strong work ethic with a positive attitude
  • Ability to take direction and maintain confidentiality
  • Strong communication skills including active listening
  • Exercise discretion in all communications, both verbal and written, to prevent unauthorized access to sensitive information.
  • Proactive approach to problem solving
  • Ability to multitask
  • Strong timemanagement, organization, and prioritization skills
  • Sharp attention to detail
  • Strong interpersonal skills
  • Flexible work schedule, including some evenings and possibly weekends
  • Tech Savvy with experience in MS Office and outlook
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