Office Support Specialist - Normal, United States - Illinois State University

Illinois State University

Verified Company

Normal, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job no: 518584

-
Work type: On Campus

-
Location: Normal, Illinois

-
Title: Office Support Specialist

Division Name:
Academic Affairs

Department:
Communication Sciences and Disorders

Job Summary:

Maintains prospective, current, and past undergraduate and graduate academic records, as well as graduate clinician records.

Serves as the textbook manager and inventory steward for the department Provides assistance to the Administrative Aide, Department Chair, Advisor and Directors of Clinical Education for AuD and SLP to help ensure that the office operates in an efficient manner.

Additional Information:

University Benefit Highlights:
Health, dental, vision, and life insurance
Retirement and supplemental retirement
Tuition waiver benefits are available to staff as well as their eligible dependents.
Paid holiday/administrative closures during Thanksgiving and Winter Breaks
Paid vacation and sick time
Salary Rate / Pay Rate:$ $17.83 per hour

Required Qualifications:

1. High school diploma or equivalent.
2.

Any one or combination totaling two (2) years (24 months) from the categories below:

- a) College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

b) Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series

Preferred Qualifications:

Detail-oriented, ability to maintain and organize accurate records.
Strong clerical skills and computer proficiency, including experience with Excel spreadsheets

Work Hours:

8:00am to 4:30pm, Monday through Friday

Functional Expectations:

Must be able to complete the following with or without a reasonable accommodation:1) Remain at a workstation for extended periods.
2) Effectively communicate on a daily basis.
3) Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date:

June 2024

Required Applicant Documents:

Resume
Cover Letter
Reference List

Optional Applicant Documents:

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Special Instructions for Applicants:

If using education to qualify, college transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date.

In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points:

Fax:
, Attn: Breanna Crippen

Address:
Illinois State University

Human Resources
Campus Box 1300
Normal, IL

This position is represented by AFSCME Local 3236-Clericals.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Contact Information for Applicants:

Breanna Crippen
Human Resources

Important Information for Applicants:

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at

Application Opened: 04/15/2024 11:40 AM CST

Application Closes: 04/29/2024 11:55 PM CST