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    Executive Assistant - Pittsburgh, United States - University of Pittsburgh

    University of Pittsburgh
    University of Pittsburgh Pittsburgh, United States

    3 weeks ago

    Default job background
    Description

    As the Administrative Assistant to the Director of Clinical Trials, Development and Operations, provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department.


    Primary responsibilities include:
    manage daily calendar; handle incoming inquires; compose memos and correspondence; arrange meetings and manage travel itineraries and reimbursements. Manage daily calendar and resolve schedule conflicts; draft correspondence and presentations; responding to many direct inquiries. Must be able to make sound decisions and work independently. Must be able to work under pressure and meet deadlines.

    Required to have excellent time management, oral/written communication, and interpersonal skills.

    Requires ability to effectively interact with faculty members and staff. Facilitate organization of events and meetings including travel management and expense reimbursement; coordinate catering; and ordering/preparing/assembling/copying/distributing all meeting documentation/materials.

    High level of professionalism, accuracy, and attention to detail. Ability to properly handle highly confidential material. Must be detailed oriented and able to organize, prioritize and meet deadlines. Excellent organizational skills.

    General office duties:

    processing office supply orders; organization of highly confidential electronic and paper files; assist with special projects such as compiling distribution lists and preparing mass mailings.

    Proficiency with PowerPoint, Excel, Word, other Microsoft Office software, and university systems.

    Flexibility, ability to prioritize and responsiveness are essential.
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