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event set-up supervisor - Trussville, United States - City of Trussville
1 week ago
Description
Event Set-up Supervisors are responsible for the preparation of various events (e.g., weddings, receptions, banquets, conventions) at civic centers or auditoriums.
Employees is this job class communicate with clients who have rented the facility to gather all the necessary information about their event, discuss their needs and answer any questions.
Event Set-up Supervisors oversee and assist with the setup of events to ensure all equipment and materials are correct, the facility is clean, and the layout of the room matches the description on the event setup sheet.
Employees in this job class also train staff on the event set up process, maintain inventory levels and ensure safety standards are met with every event.
Prepares venue for various events held at the facility (e.g., weddings, receptions, banquets, conventions, entertainment, sporting, etc.) by discussing events with the venue Director or Deputy Director, Event Manager, talking with staff, and assigning tasks, assisting staff in the setup, ensuring the room and equipment are clean and informing maintenance of any lighting or outlet malfunctions.
Talks with clients who have rented the facilities for an event to discuss their specific needs, explain logistic limitations of the facility, answer their questions and to address any concerns.
Assists the Event Setup Assistant and/or Laborers in pulling out the necessary equipment (e.g., tables, chairs, linens, etc.) from storage rooms and placing the equipment onto carts.
Performs various maintenance and custodial tasks by inspecting the facility for plumbing, lighting, HVAC, and other issues (clogged/leaking drains or water lines, malfunctioning lights, un-sanitized areas etc.) to ensure the venue is clean and areas are operational before and after events.
Cleans tables, chairs, floors, and equipment using cleaning supplies (e.g., brooms, mops, cleaning solutions, etc.) to ensure the room and equipment are left clean.
Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
Schedules staff (e.g., Event Set up Assistant and/or Laborers) to work events depending on the needs of the specific event.
Maintains inventory of various supplies (e.g., paper goods, cleaning products, concession supplies, etc.) by keeping a count of supplies, scheduling appointments for re-orders with contracted vendors, ensuring the order is approved and placed, and verifying that the order is delivered correctly.
Verifies that all items ordered are received by checking the order form when the order is delivered. MINIMUM QUALIFICATIONS
Driver's license.
Experience setting up tables, chairs, and equipment for various events (e.g., receptions, conventions, meetings, sporting events, concerts) by following diagrams and written instructions.
Experience in customer service (e.g., resolving customer complaints, identifying customer concerns).
PREFERRED QUALIFICATIONS
Experience in a supervisory role.
Experience setting up audio/visual equipment.
Experience driving and using a forklift.
Experience performing general building maintenance (e.g., cleaning floors, cleaning bathrooms, cleaning equipment).
Experience setting up for sporting events (e.g., basketball, volleyball, track and field).
CRITICAL KNOWLEDGES
Knowledge of department minimum staffing policies.
Knowledge of units of measurement (e.g., weights, dimensions, area). WORK ENVIRONMENT
Work is performed both within employer-owned facilities such as auditoriums or civic centers and in field locations such as municipal-owned fairgrounds.
Work may involve operating a municipal vehicle such as a truck or van to transport equipment and may require the use of moving equipment and tools such as dollies and hand trucks.
PHYSICAL DEMANDS
Job involves significant and concerted physical exertion required for regular prolonged periods of lifting and carrying.
Work may involve regular lifting of items or objects weighing in excess of 75 lbs.
DISCLAIMER:
This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the City of Trussville at any time.
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