School Secretary - East Orange, United States - Pride Academy Charter School

Description

Position Description:

The School Secretary will report directly to the Principal and Vice Principals and have routine interaction with the School Business Administrator.

This position is responsible for accurate and timely Enrollment data and reporting, Attendance, and general Main Office support. This position requires flexibility, self-motivation, and commitment to serving the PRIDE Academy Charter School students and families.


Responsibilities:

• School Enrollment Officer
• Main Office Support
• Parents and Families Support

Duties and Tasks:

• Coordinate the recruitment and enrollment of students at all grade levels;
• Prepare student recruitment packages and update waiting lists on a routine basis;
• Maintains daily teacher attendance log and records for substitute teachers;
• Maintains daily student attendance records on students and personnel, and prepares all required reports. Calls parents to verify student absences as needed;
• Maintains the school calendar of events;
• Manages visitors to the school by greeting guests and following security protocol;
• Manages enrollment and transfer in and out of students; including oversight and implementation of the Lottery, data reporting and new transfer documentation
• Receives incoming calls, takes reliable messages, directs and distributes calls or messages to appropriate staff;
• Maintain confidentiality and professionalism at all times with operations of the business office and work to create and maintain a professional and welcoming Main Office environment;
• Requests transcripts and records from other schools;
• Maintains physical and computerized files including mailing lists, student records, visitor logs, and office communication;
• Contribute to creating and supporting the growth of a culturally responsive school environment conducive to effective teaching, learning, and innovative thinking, appropriate for the physical, social, and emotional development of our student body;

- to-face conferencing;

• Participate in onsite and webinarbased professional development activities to improve jobrelated skills, cultural responsiveness, and professional growth goals articulated in Professional Development Plans;
• Keep informed of and comply with state, district, and school regulations and policies for staff members of Pride Academy Charter School that include but are not limited to Special Education, Harassment, Intimidation and Bullying; the Educator Evaluation system, and State Assessment requirements;
• Participate actively in faculty meetings, workshops, professional development orientations, and be prepared to serve on staff committees and utilize Have Your Say opportunities to express opinions, suggestions, ideas, and become involved in important decisionmaking processes in the school;
• Consistently exemplify and model the school's core values, as well as support the school's mission, practices, and philosophy and uphold the expectations outlined in the revised Positive Professional School Climate Policy contained in the Personnel Handbook;
• Maintain, secure, prepare and monitor student enrollment records and CHE reporting to state/county officials including NJSMART.
• Assist the business office with efficiently coordinating student Transportation needs.
• Perform a variety of administrative tasks as needed such as writing letters, handling mail/correspondence, printing labels, reports, and other main office support duties.
• Coordinate data, reports, and progress monitoring with NJ state and county officials.
• Assist the Business Office with monthly data regarding Enrollment & for audit purposes.
• Perform such other duties as may reasonably be assigned to the School Secretary

Pay:
$40, $46,000.00 per year


Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location:
In person