Executive Assistant - Potomac, MD
1 day ago
Job description
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide exceptional administrative support to our leadership team. This dynamic role offers the opportunity to streamline daily operations, coordinate complex schedules, and manage a variety of projects with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills, attention to detail, and a passion for facilitating executive success. Join us to be an integral part of our team, ensuring seamless office functioning and supporting strategic initiatives with energy and enthusiasm.
Duties
- Manage and maintain detailed calendars, scheduling meetings, appointments, and travel arrangements efficiently.
- Provide comprehensive executive administrative support, including drafting correspondence and proofreading documents.
- Coordinate projects by organizing deadlines, tracking progress, and collaborating with internal teams to ensure timely completion.
- Handle office management tasks such as filing, data entry, bookkeeping, and overseeing clerical responsibilities like filing systems and front desk duties.
- Facilitate event planning for company meetings, conferences, or team-building activities by coordinating logistics and preparing materials.
- Manage multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls or taking messages as needed.
- Support personal assistant functions by managing confidential information, handling personal appointments, and assisting with various administrative needs.
Skills
- Proven experience in office management, administrative support, or as a personal assistant with strong organizational skills.
- Familiarity with bookkeeping software such as QuickBooks and DocuSign for digital signatures.
- Strong project coordination abilities to manage multiple tasks simultaneously while meeting deadlines.
- Ability to handle clerical tasks such as filing, and managing multi-line phone systems with professionalism.
Job Type: Full-time
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person
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