Receptionist - Irvine, United States - Spectrum Collision

Spectrum Collision Irvine, United States

2 days ago

Description

Position:

RECEPTIONIST

Reports To:

Business Manager

FLSA Status:

Exempt X Non-Exempt

Position Purpose

The role of a Receptionist is vital in ensuring smooth communication within the business. Duties include handling incoming calls efficiently, greeting visitors, assisting with mail handling, and maintaining office records.

Essential Duties and Responsibilities

Manage incoming phone calls and direct callers appropriately.
Welcome and assist visitors promptly.
Handle mail distribution and maintain office schedules.
Communicate professionally with callers, visitors, and colleagues.
Ensure office appearance is always neat and organized.
Assist with administrative tasks such as data entry and report generation.
Update phone system and manage sales staff mailboxes.
Maintain employee lists and handle incoming mail efficiently.
Track and record office packages and maintain customer information confidentiality.
Adhere to dress code policy and ensure showroom is in top condition.
Exhibit the company culture and promote accountability within the department.

Skills and Abilities

Complexity:

Ability to work with clear guidelines and seek guidance when needed.

Communication Skills:

Aptitude for reading and interpreting business documents and engaging effectively with various stakeholders.

Reasoning Skills:

Capability to handle basic mathematical calculations and apply concepts as required.

Supervisory Skills:

No direct supervision responsibilities.

Math Skills:

Proficiency in basic arithmetic operations and monetary calculations.

Computer Skills:

Competence in using essential office software tools.

Relationship Building:

Ability to foster relationships with colleagues and maintain a positive work environment.

Customer Relations:

Required to handle customer interactions effectively and uphold company policies.

Tools and Equipment:

Basic office equipment operation.

License/Certifications:

No specific certifications required.

Decision-Making Skills:

No critical decision-making requirements.

Decision-Making Impact:

Decisions may impact workflow efficiency and customer service.

Minimum Results Required

Submit assigned reports regularly.
Provide immediate response to calls and guests.
Maintain positive relationships with staff and clients.

Educational Requirements

A G. E. D. or high school diploma is the minimum educational qualification.

Experience Requirements

Expectation of six months to one year of relevant experience.

Physical/Weight Requirements

Ability to perform various physical tasks and lift up to 10 pounds occasionally.

Work Environment

Work settings include standard office environments with moderate noise levels.

Receptionist

3 weeks ago

Express Employment Professionals – Irvine, CA Irvine, United States

Express Employment Professionals, Irvine is seeking a Receptionist for a prestigious non-profit meetings and events facility in the Irvine, CA area. This is a permanent evaluation hire opportunity with an accommodating schedule: Tuesday to Friday. Compensation starts at $20.00 to ...
Receptionist at

1 week ago

Sydnee's Pet Grooming Irvine, United States

Job Description · Job DescriptionJob Summary: · Sydnee's Pet Grooming - Adorable Opportunities is seeking a friendly and detail-oriented individual to join our team as a Receptionist at our Irvine, California location. As the first point of contact for our clients, the Receptioni ...
Receptionist

2 days ago

Morgan & Morgan, P.A. Irvine, United States

SummaryWe are looking for a receptionist to join our team The individual will work directly with our attorneys, performing a variety of administrative support duties and will be responsible for coordinating new client engagement. The ideal candidate for this position is organized ...
Receptionist

4 weeks ago

WOTM - Partners Professional Irvine, United States

Job Description · Job DescriptionWorking Schedule: 8am to 4:30pm (30 min unpaid lunch break) · Lunch: Provided · Pay: $18/hr · Starting Date: ASAP · Job Summary · Responsible for greeting guests · Ensure neatness of office, conference rooms, and kitchen · Receive and sign for pac ...
AC Receptionist

3 days ago

Pacific Hospitality Group Irvine, United States Full time

Front Desk | Full Time · We have an exciting opportunity to join our AC Hotel Irvine, a 176-room lifestyle select service hotel, as a Front Office Receptionist. · Position Summary: · Provides warm and welcoming experience for all guests and visitors. Handles all aspects of gue ...
Receptionist - Irvine

1 week ago

Law Offices of Samer Habbas Inc. PC Irvine, United States

Law Offices of Samer Habbas & Associates takes pride in providing impeccable representation for victims of personal injury claims, including auto accidents, slip and falls, medical malpractice, and dog bites. The office has grown substantially over the last few years, and continu ...
Front Desk Receptionist

2 days ago

Surgery Partners Irvine, United States Full time

** Front Desk Receptionist (Full Time)** · Job Category: Administrative/Clerical Requisition Number: FRONT007425 Showing 1 location Job Details · Description · JOB TITLE: Front Desk Receptionist · Monday - Friday. · GENERAL SUMMARY OF DUTIES: · Greeting patients · Performi ...
Front Desk Receptionist

1 week ago

Hotel Resource Irvine, United States

**Admin - Clerical** · **Front Desk Receptionist** · Front Desk Receptionist Gates Flag & Banner Company, Inc. Irvine CA · **Front Desk Receptionist** · **Company:** · Gates Flag & Banner Company, Inc. · **Location:** · US · **Category:** · Admin - Clerical · **Degrees ...
Part time Receptionist for

1 week ago

Cinergy Financial Irvine, United States Part time

Job Description · Job DescriptionPart-time Receptionist in a fast-paced environment · Main responsibilities: · Schedule and manage appointments for financial advisors meeting with clients. · Responsible for calendar and keeping advisors on track for their client appointments. · A ...
Receptionist

3 weeks ago

Sam & Ash Injury Law Newport Beach, United States

Alright, let's talk about your job. · You work really hard. You love what you do. But, you really don't love the people you work for. Your hard work gets overlooked and you still get the same incremental promotions as your mediocre coworkers. You want to work harder but no longer ...
Veterinary Receptionist

1 day ago

Animal Dermatology Group Inc Tustin, CA, United States

Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions. ADG has over 40 primary practice locations and numerous satellite locations nationwide. With ...
Receptionist

1 week ago

Ultimate Staffing Services Costa Mesa, United States

Job Description · Job DescriptionWe have an amazing opening for a Receptionist- this will be onsite · Monday to Friday · 7AM-4PM · Duties: · Greets clients, visitors and guests; determines the purpose of each person visits and directs them to the appropriate location. · Answers, ...
Receptionist

2 weeks ago

Ultimate Staffing Costa Mesa, United States

Join Our Team as a Receptionist Are you a dedicated and self-motivated individual looking to join a thriving team in Irvine? We're seeking an experienced Receptionist to become the face of our company. This is a full-time, onsite position with excel Receptionist, Administrative, ...
Receptionist

17 hours ago

Solugenix Santa Ana, United States

Job Description · Job DescriptionReceptionist · Santa Ana, CA (Onsite) · 6-month contract (temp to hire) · Job ID · Solugenix is assisting a client, a leading financial services company, in their search for a Receptionist. This is a 6-month contract to hire opportunity based ou ...
Receptionist

2 weeks ago

Ultimate Staffing Services Costa Mesa, United States

Job Description · Job DescriptionJoin Our Team as a Receptionist · Are you a dedicated and self-motivated individual looking to join a thriving team in Irvine? We're seeking an experienced Receptionist to become the face of our company. This is a full-time, onsite position with e ...
Receptionist

1 week ago

ACCO Engineered Systems Costa Mesa, United States

JOB SUMMARY: · Under the daily direction of the Field Operations Coordinator this role is supporting the Plumbing Group field and office operation administrative tasks. · ESSENTIAL FUNCTIONS: · Document control (new hire/personnel files/training logs/certificates/etc.) · Create, ...
Receptionist

5 days ago

Questify Fitness Santa Ana, United States

Job Description · Job DescriptionDescriptionAt Questify Fitness, we're not just a gym; we're your partner on your journey to a healthier, happier, and more vibrant life. Whether you're a seasoned fitness enthusiast or taking your first steps towards a healthier lifestyle, we're h ...
Receptionist

4 hours ago

Riman Inc Irvine, United States

**Responsibilities**: · - Greet and welcome visitors and clients in a warm and professional manner. · - Answer and direct phone calls to the appropriate person or department. · - Maintain a tidy and presentable reception area. · - Handle inquiries from clients and visitors, provi ...
Receptionist

6 days ago

E Conservation Construction Santa Ana, United States

Job Description · Job DescriptionWe are looking for a responsible Receptionist to support the Office & Field Staff. The position entitles that an individual perform detail oriented tasks and support different subcontractors in various projects. The ideal candidate will have knowl ...
Medical Receptionist/Medical Assistant

2 weeks ago

SAND CANYON MEDICAL GROUP Irvine, United States

Job Description · Job DescriptionDescriptionMedical Assistant:Perform selected nursing and administrative/clerical duties that assist in the delivery of primary health care and patient care management under the direction of a physician. These duties are delegated in relation to t ...