Human Resources Services Coordinator - Wayne, United States - Eastern University

Eastern University

Verified Company

Wayne, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 7,000 students in a wide array of undergraduate, graduate, professional, and seminary programs.

The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings.

Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

I. Position Summary

Reporting to the Chief Human Resources Officer, this individual is responsible for greeting and servicing clientele, providing administrative & office management support, overseeing student employment and HR sponsored events, as well as handle personnel inquiries and advertising matters.

Onboarding employees and managing required payroll and HR paperwork and credentials.

II. Position Responsibilities

Serves as the office manager to ensure that the department needs for office supplies and equipment are supplied and servable in addition to university needs for HR institutional items such as employee protective equipment (PPE), promotional items, etc. including billing and inventory tracking.
Serves as a primary point of contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; arranges and facilitates meetings, and general functions including new hire paperwork processing which are sponsored by the HR department.
Assists with the coordination of special events with the HR team for the following events: Wellness Fair, Annual Employee Christmas Event, Open Enrollment and the Employee Appreciation Reception, etc.
Oversees and maintains departmental records and employee databases, intranet, as well as establishes and maintains employee files and records for the office.
Oversees and maintains the supply inventory, equipment needs and processes associated invoices.
Processes, posts and maintains employment job posting requests (internal and external) as well as works with Hiring Mangers and Search Committee Chairs for their advertising needs. Responds to employment inquires and job portal issues.
Coordinates and maintains the online HR portals; HR Website, HR Job Portal, MyEastern, background clearance portals, PA Hire, etc.
Assists with updating forms and other HR related documents or communication materials.
Serve as the liaison regarding employment job posting requirements.
Administer and track the employment verification, background and youth clearance, certifications or intake forms and correspondences for all employees and volunteers.
Oversee, maintain and track the processing of student employment and associated documentation.
Generate employee files and coordinate a record retention system for the HR files.
Provide administrative and clerical support internally and externally for HR related matters as needed.
Maintain current knowledge and understanding of employment laws and mandates
Other duties as assigned.
Embodies values of caring and compassion, justice and integrity, competence and affirmation.
Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

III. Knowledge, Skills and Abilities

Required qualifications include a Bachelor's degree and/ or 1-3 years of previous administrative support experience in a Human Resources setting.

In addition, proven administrative skills and demonstrated computer experience (Word, Excel, CMS and Internet are required. Previous HR experience desired.

A strong sense of customer service and a proven ability to communicate effectively, both in written and oral form, to a broad constituency is essential.

Sensitivity to a high level of confidentiality and discretion is required. The willingness and ability to effectively manage time in a multi-tasked, fast-paced office is required. Ability to work additional hours as needed to complete required work assignments. Ability to work both independently and in a fast paced, multi-tasked setting is required. Ability to create, proofread and edit documents. Ability to establish and prioritize work assignments and use good judgement and reasoning.

It is essential that the incumbent exhibits an understanding of and support for the evangelical Christian mission of the university.

About Eastern University

Eastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs.

**Applicant