Office Manager - Joliet, United States - City of Joliet

Description

Job Overview:

The City of Joliet, located just 45 minutes southwest of Chicago, is the 3rd largest city in Illinois, with a population of over 150,000.

Joliet is a river city with a historic downtown, two casinos, and various attractions, such as the Rialto Theatre, Old Joliet Prison, Illinois Rock and Roll Hall of Fame, and the Slammers Baseball Stadium, to name a few.

Joliet is currently seeking a talented individual to join our team as an Office Manager in the Mayor's Office.

Besides a competitive salary, we offer a quality benefits package including health insurance, paid sick and vacation time, life insurance, flexible spending account, and retirement plans just to name a few.

Essential Duties and Responsibilities:

• Performs routine and complex clerical and administrative work for the Mayor's office.
• Manages Mayoral appointment board and commissions portal as well as corresponding memos.
• Develops and maintains office forms and procedures and assists with administrative tasks involving personnel, budgeting, and facilities.
• Prepares agendas and supporting materials.
• Prepares and distributes minutes and reports.
• May publish meeting notices, media releases, calendars, city information or provide backup to newsletter creation.
• Assists in scheduling of appointments for the Mayor and City Council.
• Coordinates and schedules the Mayor and City Council for special events and Citizens appointments.
• Registers the Mayor and City Council for conferences and seminars.
• Makes travel arrangements and itineraries.
• Answers the telephone.
• Receives the public and answers questions.
• Responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
• Operates various office equipment as required.
• Receives, stamps, and distributes incoming mail processes outgoing mail.
• Ability to understand and follow complex oral and written directions.
• Ability to maintain complex clerical records and prepare reports from such laws, ordinance, regulations and established policies.
• Performs other duties as assigned.

Peripheral Duties:

Composes, types and edits correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.

Liquor Licenses(Liquor licenses are issued out of the Mayor's Office as Liquor Commissioner)

• Assists Deputy Liquor Commissioners as needed.

Joliet Slammers(City of Joliet Suite)

• Maintains and distributes the suite tickets during the season
• A. Mayor/ Council
• B. Employees
• C. Retirees
• D. Not for profit organizations

Necessary Knowledge, Skills & Abilities:
Knowledge of computers and electronic data processing, including Microsoft Office software, such as Word, Excel, and Outlook.

• Bilingual in Spanish desired but not required
• Excellence in oral and written communication.
• Strong organizational skills and meticulous attention to detail.
• Ability to type accurately from a clear copy or rough draft at the rate of 55 wpm.
• Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices. Knowledge of word processing software such as Word.
• Skill in operation of listed tools and equipment.
• Ability to effectively meet and deal with the public.
• Ability to handle stressful situations and creatively problem solve.
• Ability to maintain complex clerical records, prepare reports, and make routine decisions in accordance with laws, ordinances, regulations, and established policies.

Minimum Qualifications:

• A. Graduation from a high school or GED equivalent with specialized course work in general office practice such as typing, filing, accounting and bookkeeping, and
• B. Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
• Any equivalent combination of education and experience which provides the required knowledge, skills and ability.

Pay:
$53, $82,433.00 per year


Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location:
In person