Immunology Program Coordinator - San Diego, United States - UC San Diego

UC San Diego

Verified Company

San Diego, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Payroll Title:

PROJECT POLICY ANL 2
Department:
DIVISION OF BIOLOGICAL SCI.
Hiring Pay Scale

- $ $36.93 / Hour

Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
50%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 4 hrs/day, Mon
Fri
#129540 Immunology Program Coordinator:

Extended Deadline:
Fri 5/17/2024**
UC San Diego values equity, diversity, and inclusion.
If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Job posting will remain open until position is filled.

DESCRIPTION:

This is a part-time 50% Career position.

Under supervision of the Faculty Director(s), the Immunology Program Coordinator will coordinate and administer the Program in Immunology at UC San Diego.

The incumbent will manage all aspects of the Program's business affairs and provide comprehensive planning and support to the team of Directors and the Steering Committee.

The Coordinator will provide oversight of the Program budget,and prepare reports as needed to be delivered to Executive Vice Chancellor, the Dean of the School of Medicine, and the President of the La Jolla Institute.

This position will work in partnership with administrators in the School of Biological Sciences as appropriate.

The Coordinator will initiate and oversee branding and advertising the Program in Immunology through the creation and maintenance of a website and on-line, social media-inspired communication.

The Coordinator will coordinate the Program Seminar Series, including reaching out to faculty for nominations, tallying preferences, and organizing visits, including making travel plans, room reservations, and scheduling meetings.

QUALIFICATIONS:

Bachelor's Degree and two years of experience working in a higher education institution; or an equivalent combination or education and experience.
Working knowledge of common organization
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong oral and written communication skills. Demonstrated ability to compose independent correspondence, proofread letters, memos, and reports using correct rules of punctuation, grammar, and style.
Proficient in ability to use discretion and maintain all confidentiality.
Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrated high degree of professionalism and ability to exercise independent judgment in a dynamic, timepressured environment.
Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
Proficient in ability to multitask with demanding timeframes. Demonstrated ability to focus, provide updates, and effectively manage time to meet deadlines when assigned a task.
Working knowledge of applicable policy analysis techniques.
Proven organizational skills to prioritize or plan daytoday tasks to meet established goals within that context. Recognize problems, conflicts or impact to others, research options, present alternatives, implement solutions and followthrough to assure goals are met.
Skill and experience assessing the most efficient means of retrieving information and the skill to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services. Demonstrated ability to keep accurate, orderly files and records.
Demonstrated experience working with little supervision, operating independently on multiple tasks, and determining priorities in a shifting environment with frequent interruptions.
Demonstrated ability to organize events with national speakers, organizing venues, catering, equipment, etc. Demonstrated ability to make travel arrangements and process reimbursements.
Proven ability to work efficiently as a team member and foster positive relationships with coworkers and clients.
Demonstrated skill to analyze, formulate solutions, and resolve problems in the absence of higher authorities while maintaining professional relationships.
Working knowledge of accounting and mathematical skills needed to perform calculations using percentages and decimals, and ability to recognize errors and/or discrepancies and take administrative action to correct.
Ability to be assertive and command attention to tasks that need to be completed by the Directors.
Ability to serve as a liaison. Promote a collaborative and positive work style, maintain confidentiality and exercise tact, poise, diplomacy and hospitality.
Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.
Familiarity with social media and the basics of web design. Knowledge of branding and advertising strategies.