Principal Administrative Associate - New York, United States - NYC Careers

NYC Careers

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Principal Administrative Associate:

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Principal Administrative Associate:

Agency: NYC HOUSING AUTHORITY

Posted on: 05/18/2024

Job type: Fulltime

Location

NYC-ALL BOROS

Title Classification: Exam may be required

Department

Proc Ethics & Vendor Resp

Salary range: $60, $60, Assist with process to initiate/submit VNC requests with NYCHA's Office of Inspector General for NYCHA contracts
Assist with process to update Datawarehouse APEX with OIG submissions to keep track of VNC requests submitted to the OIG.
Provide vendors with assistance/clarification on what is needed to respond to VNC background check
Research different governmental agencies websites to verify whether vendors have complied with NYS Tax filings, IRS tax filings and Environmental Control Board violations, etc.
Followup with vendors for responses to the VNC findings
Review vendors VNC responses/supporting documents and issue written responsibility determinations based on the resolution of the VNC findings
Conduct VNC award approvals in Oracle for all Procurement RFQ contracts
Assist various units in Procurement with vendor's VNC inquiries
Create vendors profiles in NYCHA Warehouse Database
Research Procurement and Sourcing Solution Portal for various information regarding vendors
Contact Mayors Office of Contract Service (MOCS) for information regarding vendors profiles
Contact NYC Department of Finance regarding vendor's business tax and ECB violation status and inform vendor what action is required to be compliant
Assist Finance Dept with NYC Comptroller's Office contract registration process as it relates to VNC compliance
Assist supervisor with various tasks and provide backup when staff is out of office, as needed.

Additional Information- 2. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

PREFERRED IS FOR THE SAME TITLE
NOTE:

This position is open to qualified persons with a disability who are eligible for the 55-a Program.

Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program.

For detailed information regarding the 55-a Program, please click on the link below:

Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full
time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

Residency RequirementNYCHA has no residency requirements.- Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications1. A baccalaureate degree from an accredited college and three years of satisfactory full

time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in \"1\" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in \"1\" above;