Human Resources Assistant - Hartford, United States - Capitol Region Education Council
Description
_JobID: 12387 _
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
4/18/2024
Location:
147 Charter Oak Avenue
Closing Date:
04/26/2024
Position Purpose
- The Human Resources Assistant provides administrative support for a wide variety of human resources functions, with a focus on operations. Assists internal and external customers by providing confidential administrative support; communicates information and assists in ensuring compliance with departmental policies and procedures.
Essential Job Functions
- Performs administrative tasks essential for maintaining the department's efficiency and effectiveness. Assist in various operational duties essential for efficient workflow within the Human Resources department.
- Review and process onboarding forms and new hire welcome materials for new employees.
- Manage the employment verification process for employment details through written and verbal communication.
- Prepares source documentation needed for new hires and ensures new employees attend orientation programs and receive information on applicable practices and procedures.
- Execute administrative tasks related to the Human Resources digital document management system, including establishing initial files and processing changes.
- Facilitate and support the New Employee Orientation and hiring training by actively participating and assisting in the smooth execution of these programs. Ensure a welcoming and informative experience for new hires, contributing to their successful onboarding process.
- Assists and advises on routine questions from employees relative to human resources policies and procedures. Refers more complex issues to appropriate staff members.
- Provides general administrative support such as composing documents and correspondence, creating forms, data entry, processing confidential reports and documentation and filing.
- Assists in maintaining documents, confidential files and records in CREC's document management system in order to provide uptodate documentation for compliance purposes.
- Attends meetings for the purpose of conveying and/or gathering information required to perform functions.
- Assist with overseeing the inventory and management of office supplies to ensure adequate stock levels.
Additional Duties - May attend college, university and community job fairs, with occasional events after normal work hours or on weekends.
- Assists in planning and scheduling events and activities.
- Acts as a liaison with other departments as necessary.
- Performs other related duties as assigned.
Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Knowledge, Skills and Abilities
- Knowledge of basic policies and procedures pertaining to human resources.
- Ability to actively contribute to completion of team goals and assigned tasks.
- Ability to work effectively with a diverse group of individuals.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures.
- Knowledge of principles and processes for providing exceptional customer service. This includes customer needs assessment and satisfaction.
- Ability to problem solve jobrelated issues and carry out written or verbal instructions with mínimal supervision.
- Ability to establish and maintain cooperative working relationships with others.
- Ability to process paperwork accurately and in a timely manner, according to standardized procedures.
- Excellent organizational, and planning skills with strong attention to detail.
- Ability to maintain confidentiality of information.
Qualifications - High school diploma or equivalent required; Associate's or Bachelor's degree preferred. 2 years previous human resources experience or related experience required, or an equivalent combination of education and experience.
- Experience with Munis, Microsoft Office, Google Suite and Applicant Tracking Systems preferred.
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