Seasonal Sr Staffing Admin(RT) - Fort Wayne, United States - Amazon Services LLC

Description

Our mission is to be Earth's most customer-centric company.

This is what unites Amazonians across teams and geographies as we are all striving to delight our customers and make their lives easier, one innovative product, service, and idea at a time.

Workforce Staffing

The Workforce Staffing team is a skilled, customer obsessed, support team that owns hiring across multiple locations for entry-level warehouse and fulfillment associate roles.

We are looking for exceptionally talented, bright and driven people to help build the future Amazon talent pipeline.

This is a Seasonal role averaging 30-39 hours per week with an estimated start date of May 12, 2024 and an estimated end date of August 1, 2024.

These dates are subject to change based on business needs.

As a seasonal flex-time/flex non-exempt Senior Staffing Administrator, you will be the primary candidate facing member of our staffing team, serving in both executional and decision-making roles.

Senior Staffing Administrators ensure that our candidates and stakeholders experience the highest level of Customer Obsession by leading a smooth, efficient and positive hiring process.

Senior Staffing Administrators assist in the tactical development and delivery of community engagement strategies and execution of candidate generation activities.

Seasonal Reduced Time Senior Staffing Administrators will work 30-39 hours per week with a variable schedule that may include nights and weekends based on business needs.

Successful candidates are obsessed with delivering an exemplary hiring experience with every candidate interaction. They are strategic and hands-on with a passion for process improvement and thrive in an innovative, fast-paced environment.

This role directly impacts the candidate experience by uncovering issues, diving into data and implementing new solutions as we strive to be the world's best employer.

Our team's schedules vary and require travel to multiple sites according to business needs. We roll up our sleeves, work hard, have fun and make history


Key Responsibilities:

• Responsible for administering the staffing process from candidate generation to starting on Day 1.
• Serve as the lead to plan, execute and audit hiring events based on labor projections.
• Complete post-event audits, resolving any errors and communicates event metrics to staffing leadership.
• Consult with applicants on the best match for their desired position and available opportunities.
• First escalation point for teams during hiring events.
• Meet critical deadlines for initiating background screening, completing drug test process and 100% compliance for work authorization documentation.
• Act as the lead and a peer coach in alignment with standard operating procedures.
• Subject Matter Expert (SME) on utilizing Applicant Tracking System and various other technologies.
• Lead resolving candidate escalations by identifying and resolving issues.
• Assist with development and execution of vision and goals for the team by driving results.
• Execute process improvements including data collection and review and makes recommendations for improvements to maximize value of resources.
• Partner with Staffing Manager and/or Workforce Development Specialist to support Community Engagement initiatives, including but not limited to workforce development agencies, local community colleges, People with Disabilities (PwD) and veteran organizations.
• Create and maintains community partner relationships.
• Train team on best practices to ensure standard work is followed.
• Track data and statistics and provides daily/weekly reports to staffing leadership.
• Maintain 100% confidentially with candidate's personal information and sensitive topics.
• Work on projects assigned by the leadership team, including within the region and networkwide initiatives.
• Must be able to travel as needed to conduct events in various locations within your designated assigned geographical area. Local travel up to 75% required.
• Maintain supplies and transports materials to/from hiring and community events.
• Seasonal Senior Staffing Administrators are required to work a variable schedule according to business needs. Shifts will vary and include evenings and weekends. This role is seasonal and reduced time working 30-39 hours per week.

BASIC QUALIFICATIONS

• A completed Bachelor's degree or equivalent professional or military experience (or 2+ years of internal Amazon experience in lieu of degree or equivalent experience).
• 2+ years' experience in a fast paced, customer-oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or another related field.
• Intermediate to advanced level proficiency with Microsoft Office (Word, Excel, PowerPoint) required as well as tech understanding of other platforms.

PREFERRED QUALIFICATIONS

• 3+ years of experience in a fast paced, customer-oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or another related field, with a minimum of one-year experience in HR/staffing.
• Experience with Applicant Tracking Systems or other tracking and reporting systems.
• Exceptionally strong interpersonal verbal/written skills.
• Ability to work with very diverse groups of people at all levels of authority.
• Flexibility and adaptability in dealing with rapidly changing priorities and demands, including daily work location and business line support.
• Ability to work in a complex organization that is fast-paced and constantly changing to meet current challenges. This position must function in this environment on a daily basis and react quickly to meet pressing needs.
• Must be analytical, have strong initiative and the ability to work independently with minimal direction/supervision.
• Excellent problem-solving skills and the ability to meet competing deadlines under pressure while maintaining accuracy and strong attention to detail.
• Bilingual written/speaking is desirable.
• Technical coding skills is a plus

Key job responsibilities

• Set up, execute, and break down hiring events based on labor projections.
• Help candidates progress through the hiring process including application completion, reviewing work authorization documentation, taking badge photos, administering drug screening and other duties as assigned.
• Consult with applicants to determine the best match for their desired position and available opportunities.
• Utilize the Applicant Tracking System to move can candidates through the application process as well as other various technologies.
• Complete post-event audits and resolve errors.
• Meet critical deadlines for initiating background screening, completing drug test process and 100% compliance for work authorization documentation.
• Flawless execution of high-volume transactions in alignment with standard operating procedures.
• Assist Coordinators to conduct routine audits and analyzing metrics.
• Participates in candidate generation activities by attending offsite events such as community fairs, hiring events and job fairs.
• Resolve candidate escalations including identifying and removing barriers.
• May work on projects as assigned by the lead or manager.
• Maintain 100% confidentially with candidate's personal information and sensitive topics.
• Must be able to travel as needed to conduct events in various locations within your designated assigned geographical area. Local travel up to 75% required.
• Maintain supplies and transport materials to/from hiring and community events.
• Staffing Administrators are required to work a flexible schedule according to business needs. Shifts will vary and include overtime, evenings and weekends at multiple sites. This role is seasonal and flex-time, working up to 39 hours per week.

We are open to hiring candidates to work out of one of the following locations:

Fort Wayne, IN, USA


BASIC QUALIFICATIONS

• Experience with Microsoft Office products and applications
• Bachelor's degree or equivalent, or experience in a professional field or military

PREFERRED QUALIFICATIONS

• 2+ years of human resources functions experience
• Knowledge of HRIS or Applicant Tracking Systems are preferred
• Experience with Payroll Systems, HRIS