- Receive and validate vendor invoices meet compliance standards by confirming all required documents are included with upload and are compliant with accounts payable guidelines; invoice date, purchase order fully executed scope of work/contract, and proof of performance.
- Process invoices received through email.
- Work with HA Financial Operations and Project Managers to insure invoicing follows SOW/PO payment schedule.
- Work with Project Managers to ensure work was/is performed according to scope of work.
- Create a "Payment Request" within accounts payable system.
- Monitor payment request to ensure approval.
- Manage pending invoice list to keep current; all invoices are processed or rejected within 30 days of receipt.
- Run the daily EO Report and reconcile with HA EO report data.
- Support other financial data if needed; ad-hoc projects for the department and other departments.
- Backup for FOC submission; data entry for sample requests.
- Ability to develop and maintain excellent working relationships with all assigned levels within and outside the company
- Demonstrated competency in both oral and written communication modes for both internal and external personnel at all levels
- Work independently and in a team environment in order to achieve personal and team goals
- Demonstrated excellence in time management skills and follow up to ensure meeting on time deliverables
- Resolves problems of moderate to large scope where analysis of data requires the identification of obscure or undefined factors and decisions have significant impact on business performance
- Exercises judgment, makes decisions on business situations outside established procedures, and approves exceptional cases
- Experience working in a fast-paced, highly ambiguous business environment
- Typically has basic knowledge of invoicing process and manage reporting process
- Previous work experience with business application software
- Fast, accurate data entry skills
- Bachelor's degree preferred in Business, Finance, Accounting or similar; work experience considered in lieu of degree
- Entry level; 1-2 years business experience in accounts receivables or accounts payable
- Experience with invoice process; reviewing, validating submitted documentation, and processing
- Monitoring payment request process from start to finish; ensures all approvals obtained for processing.
- Run reports, reconciling report data, and managing report process.
- Back for FOC submissions
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Invoice Analyst - Ridgefield Park, United States - Intelliswift
Description
Job ID:
Invoice Analyst
Pay rate range:
$25/hr. to $27/hr. on w2.
6 Month Backfill
85 Challenger Rd., Ridgefield Park, NJ, USA/ Hybrid 4 days onsite- Friday remote
Top skills:
Detail Oriented; Excel and Reconciliation/ VLLOOKUP / EXCEL
Position:
The Invoice Analyst responsibilities include but not limited to processing payments requests by receiving, verifying, processing, and reconciling invoices.
Essential Duties & Key Responsibilities included but not limited to the below.
In this position, either directly or through others, will:
Necessary Skills/Attributes for this position the following skills and abilities demonstrated at a proficient level:
Background/Experience to qualify for this position, the following minimal background and skill levels are required:
