Executive Assistant to The CEO - Milwaukee, United States - Milwaukee College Prep

Milwaukee College Prep

Verified Company

Milwaukee, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Executive Assistant to the CEO

Organization Overview:

Milwaukee College Prep (MCP) is a thriving network of four K4 through 8th-grade

charter schools in Milwaukee. We are dedicated to transforming education and

empowering a community where every student excels academically, embraces empathy,

and evolves into a lifelong learner. Our core values of Trust, Respect, Empathy, Courage,

and Kindness are the foundation of our commitment to leading with love, ensuring

learning follows.

Position Summary:

Milwaukee College Prep is seeking a highly organized and dynamic Executive Assistant

in optimizing the CEO's capacity to lead effectively, ensuring efficient operation and

management of the executive office. This role requires a proactive approach, excellent

communication skills, and a high level of confidentiality and professionalism.

Key Responsibilities:

Administrative Support: Manage the CEO's calendar, including scheduling

meetings, coordinating travel arrangements, and preparing agendas to ensure

optimal use of time.

Communication Management: Serve as a point of contact for internal and

external communications directed to the CEO's office, including screening calls,

staff, and stakeholders.

Document Preparation and Management: Prepare, edit, and distribute

correspondence, reports, and presentations; organize and maintain files and

records to support decision-making processes.

Meeting and

Event Coordination:
Organize and coordinate executive meetings

and special events, including preparing materials, securing venues, and ensuring

technology setup for effective meetings.

Project Management: Assist in overseeing special projects from inception to

completion, ensuring deadlines are met and objectives are clearly communicated

and understood.

Confidentiality: Handle confidential and nonroutine information with the utmost

discretion and integrity.

Qualifications:

Associate's degree in Business Administration, Communications, or related field

preferred.

Minimum of three years of experience as an Executive Assistant, preferably in an

educational or nonprofit setting preferred.

Exceptional organizational and timemanagement skills; able to manage multiple

tasks simultaneously with meticulous attention to detail.

Strong interpersonal skills and the ability to build relationships with stakeholders,

including staff, board members, and external partners.

Advanced proficiency in Microsoft Office Suite, Google Workspace and

experience with scheduling and communication tools.

Demonstrated ability to handle confidential information with discretion and

professionalism.

Flexible and adaptable in various situations and when interacting with different

personalities.

Commitment to Milwaukee College Prep's mission and core values.

Work Environment:

This position is based at the central office in Milwaukee, with occasional travel to other

campuses and events as needed. The role typically operates during regular business

hours but may require occasional evenings and weekends.

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