Secretary 9 - Grand Rapids, United States - Food Services Supervisor - 9 New

Description

Salary
- $ $29.77 Hourly
Location

• Grand Rapids, MI
  Job Type
• Permanent Full Time
  Job Number

SEC-KENT-AF
Department

• Corrections
• Field Operations
• Outstate Territory
  Opening Date
• 05/21/2024
  Closing Date
• 5/28/2024 11:59 PM Eastern
  Bargaining Unit
• N/A
  The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families.

Employees in this job coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the office.

Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.

Position Code Title - Secretary-A Secretary 9 This is the advanced level. The employee performs advanced secretarial assignments, functioning as a management assistant. At this level, the employee has increased responsibility in such areas as interpreting policies and procedures, interpreting the supervisor's point of view, serving as liaison to staff and higher level management, researching and preparing materials for managerial decisions, and participating in other management assistant activities as identified in the Additional Job Duties.


Required Education and Experience:


Education
Education typically acquired through completion of high school.


Secretary 9- Four years (4) of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.


OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Alternate Education and Experience:


Secretary 9 (Management Assistant)

• Composes, formats, prepares, and edits correspondence and reports with some latitude as to content.
• Locates and reviews pertinent information from files, documents, newspapers, and other sources; and prepares a summary of content for professional(s) and/or management staff.
• Serves as liaison between management and staff by transmitting information, explaining appropriate work instructions, and following up on assignments.
• Makes scheduling commitments for professional(s) or management staff for meetings, conferences and speeches and assembles related necessary materials.
• Reads incoming correspondence and reports, screening those items that can be handled personally, and forwarding the rest to management and staff.
• Updates management on status of issues before scheduled meetings.
• Prepares minutes of meetings from notes and/or recordings.
• Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations; makes recommendations regarding the purchase of office equipment.
• Assists in creating and revising forms; proposes procedures, formats, and standards for office correspondence.

Additional Requirements and Information:

• Ability to analyze and assess services and operations for quality, efficiency, and effectiveness and to make recommendations for improvements.
• Ability to abstract and present significant facts from data.
• Ability to coordinate work of the unit.
• Knowledge of the use and make up of forms.
• Knowledge of organization, workflow, staffing, forms, and procedures.
• Knowledge of the supervisor's point of view and priorities.

Please attach a cover letter and resume. Failure to do so may result in you being screened out of the interview process.

This position has the possibility of being a hybrid up to 50%. There is an expectation that minimum of the first 2 weeks will be worked in-office, to assist in learning the position.

• If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at

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_The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017_.
_Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation._

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department
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