Receptionist & Executive Personal Assistant - Copiague, United States - Renu Contracting & Restoration

Renu Contracting & Restoration
Renu Contracting & Restoration
Verified Company
Copiague, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Receptionist & Executive Personal Assistant

Primary Responsibilities:

  • Greet visitors and ensure a welcoming atmosphere in the reception area.
  • Answer and screen incoming calls, redirecting them when appropriate.
  • Manage executive calendars, schedule appointments, and coordinate meetings.
  • Arrange travel itineraries, accommodations, and transportation for executives.
  • Prepare and organize documents, reports, and presentations for executive meetings.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Assist with personal tasks and errands for executives, including managing and coordinating personal appointments and schedules.
  • Maintain office supplies inventory and place orders as needed.
  • Coordinate with other administrative staff to ensure smooth office operations.
  • Handle adhoc administrative tasks and projects as assigned.

Qualifications:

  • Bachelor's degree or equivalent experience in office administration or related field preferred.
  • Proven experience as a receptionist, administrative assistant, or executive assistant.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication abilities.
  • Ability to prioritize tasks and manage multiple deadlines efficiently.
  • Discretion and integrity in handling confidential information.
  • Professional demeanor and appearance.
  • Flexibility to adapt to changing priorities and responsibilities.
  • Previous experience supporting executives and managing personal tasks is a plus.
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