Administrative Assistant - Woodland Hills, United States - MyCPA LLP

Description

MyCPA, LLP is looking for a highly organized and detail-oriented administrative assistant to keep our office running smoothly and efficiently.

This is a great opportunity to assist our employees with diverse projects and provide general administrative support.
We're a small CPA Firm, which means there's lots of room for growth and learning. Here at MyCPA, LLP, we're committed to creating an inclusive culture where all employees feel welcomed and valued.

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Plan, organize, and schedule company meetings in the office, offsite, and via videoconference.
• Uses word processing and presentation software to create and edit documents.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Data management and entry skills, including the ability to maintain and improve filing systems
• Written communication skills
• Sends monthly billing to clients and follow up on payments
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problemsolving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination

Pay:
$ $20.00 per hour


Expected hours:
No less than 32 per week


Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Woodland Hills, CA 91367: Relocate before starting work (required)

Work Location:
In person