Administrative Assistant and Receptionist - New York, NY - PARK
1 day ago
Job description
Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Ares Management is seeking a Receptionist and Administrative Assistant for our Corporate Services Department to provide front desk and office services support to staff, clients and vendors in our New York office, in addition to providing administrative support to professionals.
Primary functions and essential responsibilities
Receptionist- Front Desk Responsibilities:
- Open and close reception front desk (8:30AM – 5:30PM)
- Ordering supplies and responding to facilities related requests
- Act as a "go to" point of contact for clients and guests
- Answer incoming calls and routing them to the appropriate parties
- Answer emails regarding facilities and needs of the office
- Monitoring front reception area
- Reserving visitor offices and overseeing communal office and meeting spaces
- Reserve conference rooms and coordinate with external catering companies to provide catering for meetings
Administrative Assistant Responsibilities:
- Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
- Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
- Arranging catering as needed
- Register professionals for conferences and networking events
- Other ad hoc requests as needed
- Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals
Qualifications
Education: Bachelor's Degree or equivalent work experience required
Experience Required: 2-3 years of experience in a receptionist and administrative role, preferably in a corporate environment
General Requirements:
- Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
- Excellent telephone etiquette
- Professional demeanor and appearance
- Ability to provide exemplary service to clients and co-workers
- Excellent verbal and written communication skills
- Well-organized, with strong attention to detail
- Ability to prioritize work and handling multiple tasks simultaneously
- Flexibility in terms of accepting process changes, variable work volume and new ideas
- A team player with the ability to work with diverse personalities
- Knowledge with Concur a plus
Reporting Relationships
Administrative ManagerCompensation
The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.
$65,000 - $75,000
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
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