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    Contract Administrator - Miami, United States - MGC Roofing

    MGC Roofing
    MGC Roofing Miami, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionSalary: 50, ,000

    Description:
    MGC Roofing and Construction is seeking a detail-oriented and organized Contract Administrator to join our team. As a Contract Administrator, you will play a crucial role in managing contract-related processes and ensuring the smooth operation of our business. If you are proactive, self-motivated, and have a background in construction services, we encourage you to apply.

    Job Responsibilities:

    • Accurately code and enter invoices for payment processing.
    • Interpret and analyze contract language from awarded contracts.
    • Process checks on a weekly basis.
    • Monitor Accounts Receivable Aging reports weekly.
    • Input data from ERP into CRM software.
    • Address customer inquiries regarding invoices and payments promptly and professionally.
    • Collaborate closely with accounting, company operations, and field employees.
    • Assist in month-end close processes.
    • Adhere to company policies and procedures.
    • Proficiently utilize computer skills including MS Office (Word, Excel, Outlook).
    • Enter billing information accurately into the accounting system.
    • Distribute completed billings via email.
    • Maintain records of company credit card transactions.
    • Manage service agreements and logs.
    • Schedule service work orders efficiently.
    • Conduct collection calls for past due billings and perform other accounting tasks as needed.
    • Respond to all incoming client service calls courteously and promptly.
    • Document all work processes accurately and in a timely manner.
    • Answer and direct incoming phone calls effectively.
    • Provide basic and accurate information in-person, over the phone, and via email.
    • Communicate job status updates with current clients when necessary.
    • Update calendars and schedule appointments with clients.
    • Perform additional clerical receptionist duties as required.
    • Operate standard office equipment proficiently.
    • Maintain a clean and organized desk area.
    • Prepare and post customer invoices in the Company's ERP system.
    • Monitor and report on Accounts Receivable to assist management in evaluating outstanding balances.
    • Perform various accounting and administrative activities.
    • Assist the controller in preparing key metrics and analysis.

    Knowledge, Skills, & Abilities:

    • Strong organizational and follow-up skills.
    • Excellent communication and interpersonal abilities.
    • Detail-oriented with exceptional multitasking capabilities.
    • Proven ability to thrive in a fast-paced, high-volume environment.
    • Self-motivated with a strong work ethic.
    • Minimum 2 years of experience as a billing clerk/administrator or accountant in a construction service department.
    • Proficient in MS Office applications (Word, Excel, Outlook).
    • Experience as a Receptionist or similar role.
    • Hands-on experience with office equipment (e.g., fax machines, printers).
    • Professional demeanor and appearance.
    • Superior written and verbal communication skills.
    • Resourceful and proactive approach to problem-solving.
    • Outstanding organizational and time-management skills, with the ability to prioritize tasks effectively.
    • Customer-centric attitude.
    • Experience in a contracting or construction environment.
    • Fluent in both English and Spanish (Bilingual).
    • Notary License required.

    Benefits Include:

    ESOP

    PTO

    Holidays

    Medical Insurance

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