Administrative Coordinator - Beaumont, United States - Wastewater Specialties

Description

We are seeking a meticulous, organized, and detail-oriented individual to join our team as a Clerical Accounting, Payroll, and DOT Files Coordinator.

This dynamic role offers a variety of tasks, focusing on managing paperwork associated with Department of Transportation (DOT) regulations, providing clerical support for accounting tasks, and assisting with payroll processing.

You'll play a vital role in ensuring regulatory compliance, maintaining accurate financial records, and supporting the smooth functioning of our payroll system.

• Maintain accurate and uptodate records of DOTrelated documents, including driver qualification files, vehicle inspection reports, and compliance records.
• Ensure compliance with DOT regulations regarding driver hours, vehicle maintenance, and safety standards.
• Coordinate with relevant departments to collect necessary information and documentation for DOT filings and audits.

• Organize and maintain physical and digital filing systems for accounting, payroll, and DOTrelated documents.
• Process incoming paperwork promptly and accurately, ensuring all necessary information is recorded and filed appropriately.
• Assist in the development and implementation of efficient document management procedures to streamline processes and ensure compliance.

• Assist with basic accounting tasks such as data entry, invoice processing, and reconciliation of accounts.
• Assist with payroll processing, including data entry, verification, and ensuring timely distribution of paychecks.
• Prepare and distribute financial reports, statements, and other accounting documents as needed.
• Collaborate with accounting and payroll team members to ensure accuracy and completeness of financial records and payroll data.

• Serve as a point of contact for internal and external stakeholders regarding DOT compliance, accounting, and payrollrelated inquiries.
• Collaborate with colleagues across departments to facilitate the exchange of information and ensure compliance with company policies and procedures.
• Communicate effectively with team members to coordinate workflow and prioritize tasks efficiently.

• High school diploma or equivalent; associate's or bachelor's degree in accounting, business administration, or related field preferred.
• Prior experience in clerical or administrative roles, preferably in accounting, payroll, or transportation industry.
• Familiarity with DOT regulations and compliance requirements is highly desirable.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting/payroll software (e.g., QuickBooks).
• Strong attention to detail and ability to maintain accuracy while handling large volumes of paperwork and data.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Willingness to adapt to changing priorities and work collaboratively in a fastpaced environment.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• 8 hour shift

• Beaumont, TX required)

• Beaumont, TX 77707: Relocate before starting work (required)