Development Coordinator - Cambridge, United States - Harvard University

Harvard University
Harvard University
Verified Company
Cambridge, United States

1 month ago

Mark Lane

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Mark Lane

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Description

Job Summary


The Harvard Kennedy School (HKS)'s Alumni Affairs and Resource Development is a dedicated team of 37 supporting the School's advancement activity through front-line fundraising, alumni and volunteer engagement, and community building.

Our work directly supports the HKS mission to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous.


Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our team to deliver the strongest possible results and to make AARD a great place to work for everyone.

We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation, open communication and effective information sharing in our daily interactions and our work.


The Development Coordinator works in partnership with and provides administrative support to the Assistant Dean for Development and two Directors of Development, frontline fundraisers who are charged with planning and executing prospect strategy, cultivating prospects, stewarding donors, and soliciting principal and major gifts for Harvard Kennedy School (HKS).


Working independently and as part of a team in a dynamic, fast-paced environment, the Development Coordinator is responsible for day-to-day administrative duties, such as calendaring, travel arrangement, drafting and proofreading prospect correspondence and briefings, report generation, database maintenance, and assisting with projects related to assigned HKS research centers and regional-based fundraising portfolios.


The Development Coordinator will also provide customer service to Alumni Relations and Resource Development staff members, the HKS Dean's Office, HKS faculty, staff, and research centers, and external clients, such as donors and/or alumni.


Position Description

  • Schedules prospect meetings/appointments. Coordinates travel arrangements including international travel for supervisors and others as required. Drafts accurately detailed itineraries.
  • Compiles and prepares meeting/appointment and solicitation materials. Researches and prepares background information, drafts strategy briefings, correspondence, and/or other communications.
  • Facilitates program activities and logistics for HKS research center meetings, including scheduling, recruiting speakers, compiling agendas, presentations, and/or other materials, tracking participation, and drafting high level strategy briefings for the Dean and other key meeting participants. Participates in meeting calls and drafts all followup notes and debriefs.
  • Manages prospect activities in both portfolios, tracking strategies and moves and ensuring that assignments are up to date and all activities are properly documented in the database.
  • Follows up on requests to review gift terms and other gift related questions as needed.
  • Research prospects and program information; routine data pulls, reporting, and providing data analysis as needed using Advance, QlikView, MS Word, and/or Excel.
  • As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. This may include working on fundraising project planning efforts, development committee meetings or events, and drafting reports and presentations.
The above covers the most significant responsibilities of this position.

It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.


Basic Qualifications

  • 2+ years of related administrative support experience.

Additional Qualifications and Skills

  • Excellent organizational skills required. Capable of managing assignments from multiple sources at once; efficient, detail oriented, and able to meet project deadlines.
  • Must be highly organized, collaborative, focused, adaptable, reliable, selfmotivated, and able to work effectively with people from different backgrounds and experience.
  • Ability to maintain confidentiality and possess a strong commitment to customer service.
  • Strong interest in higher education and a working knowledge of national and global issues is required.
  • Efficient manager of time and schedules.
  • Comfort around higher management.
  • Work experience in a development office, academia, business, government, or nonprofit environment strongly preferred.
  • Must possess strong time management, diplomacy, and excellent attention to detail.
  • Prior experience with complex calendar, expense, and travel itinerary management.
  • Strong knowledge of MS Office and ability to learn new software quickly.
  • Ability to be a resourceful and confident critical thinker who can anticipate work and adapt proactively and decisively within a busy office with competing demands.
  • Exceptional written and verbal communication skills.
  • Be comfortable interfacing with senior University leaders and highcapacity donors with collegiality and discre
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