Executive Administrative Assistant - Washington, United States - Bering Straits Native Corporation

Bering Straits Native Corporation
Bering Straits Native Corporation
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Executive Administrative Assistant
Job LocationsUS-DC-Washington


ID


Category Administrative/Clerical


Position Type Regular Full-Time


Overview

  • Equal Opportunity Employer/Veterans/Disabled_

SUMMARY

Paragon Professional Services, LLC a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Executive Administrative Assistant in Washington, DC.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES

  • The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned._
  • Maintains record of work accomplished, files and document completed work, and works in cooperation with others in large, complex efforts.
  • Assists in researching and compiling special reports.
  • Resolves routine questions and problems.
  • Identifies and corrects problem areas as they arise.
  • Provides final quality assurance check for all document deliverables.
  • Organizes communications with little direct supervision
  • Reviews and types materials from written drafts originating in the different organizational elements of the organization.
  • Plans the layout of text, charts, forms, tabulation, or any combination of this material for neat and balanced appearance.
  • Must have knowledge of grammar, spelling, capitalization, and punctuation needed to type a variety of materials accurately from written sources or voice recording.
  • Must use critical thinking when leading the coordination of the Executive calendar ensuring proper alignment including addressing schedule conflicts involving internal and external GO/SES calendars.
  • Coordinates travel requirements and reservations (hotel, flights, visit request paperwork, and proper travel credit card accounting) are made accurately with detail travel itinerary.
  • Must have knowledge of clerical procedures used to perform the work.
  • Refers situations with recommendations involving significant deviations from established guidelines, or the absence of adequate guidelines, to supervisor.
  • Proofreads typed material before returning it to the author in order to eliminate typographical errors.
  • Uses word processing equipment to produce draft and final documentation suitable for publication.
  • Works from draft, edited, or previously typed material to record, update, and print required documentation.
  • Coordinates and leads administrative support for conferences, meetings, and travel requirements
  • Photocopies, faxes and files project documents and correspondence.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

  • To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO's)

  • Must have a high school diploma or GED equivalent.
  • Must have a minimum of four (4) years business office experience.

Knowledge, Skills, Abilities, and Other Characteristics

  • Must be proficient in using Microsoft Office 365 tools (Outlook, Teams, Excel, Word, etc.) to execute duties
  • Must be a selfstarter
  • Must be organized
  • Must have a Secret Clearance

Preferred

  • N/A

NECESSARY PHYSICAL REQUIREMENTS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._


Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.


DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

WORK ENVIRONMENT

  • Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job._


Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.

The work described herein is primarily a modern office setting.


SUPERVISORY RESPONSIBILITIES

  • May be required to hire or supervise employees

ADDITIONAL QUALIFYING FACTORS


As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results.

If applicable to the contract, you must also obtain the appropriate clearance levels required a
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