Secretary Iii - Phoenix, United States - City of Phoenix

City of Phoenix

Verified Company

Phoenix, United States

5 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID
5413- Location
Professional & Supervisory

Full/Part Time

Full-Time

Regular/Temporary

Regular

ABOUT THIS POSITION:

Duties Include:

Performing administrative and varied clerical work to support volunteers, community members, city staff, middle managers, and executivelevel staff.
Maintaining the everchanging VITA computer inventory of over 500 pieces of equipment.
Ensuring compliance with the equipment checkin/out process and proper equipment labeling.
Coordinating repair services, the surplus of computers with IT staff, and documenting actions taken.
Supporting extensive logistics of the VITA volunteer training, event planning, and site setup.
Conducting inventory and ordering office supplies as needed. Supporting onsite logistics of monthly educational workshops and training for the VITA and Landlord and Tenant Programs, including preparing materials, coordinating workshop physical sites, reservations in Eventbrite, and satisfaction surveys in SurveyMonkey.
Reviewing and reconciling records and/or documents for completeness and clerical or mathematical accuracy.
Completing and/or assisting with preparing various reports, such as weekly or monthly activity reports or plans.
Provide inperson customer service to clients, including facetoface and telephone customer assistance, and schedule appointments for VITA clients.

IDEAL CANDIDATE:

Demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.

Ability to learn quickly, multitask well, prioritize effectively and support Middle Managers and/or Executive level staff with effective communication skills.
Ability to handle multiple and conflicting work priorities.
Proficiency using advanced Microsoft Office functions in Word, Excel, and PowerPoint.
Proficiency using word processing, spreadsheet, databases, and presentation software.

SALARY:

Pay Range:
$18.16 to $28.17 per hour.

Hiring Range:
$18.16 to $25.56 per hour.

Pay Range Explanation:

Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS:

A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
- for more details: Pension Information.

401(a) and 457 plans with employer contributions.
Choice of generous medical HMO, PPO, or HSA/HDHP plans.
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
Wellness incentive of up to $720 annually.
Dental, vision, and life insurance options.
Employer paid longterm disability.
Free Bus/light rail pass.
Tuition reimbursement program up to $6,500 per year.
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12month period.
Federal Student Loan Forgiveness offered through Savi.

For more details, visit:
Unit 007 Benefits

MINIMUM QUALIFICATIONS:

Three years of progressively responsible secretarial experience, including training in typing and the use of modern office software and equipment.
Other combinations of experience and education which meet the minimum requirements may be substituted.
Some positions work irregular hours; second and/or third shifts, weekends, holidays, and evenings may be required.
The City job description can be found here.
Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage. For information regarding prescreening and driving positions,

PREFERRED QUALIFICATIONS:

The minimum qualifications listed above, plus:

Experience tracking expenditures and reconciling invoices or similar.
Experience using SimplyBook scheduling software to schedule meetings or trainings.
Experience transcribing meeting notes for distribution.
Experience using financial procurement systems, such as SAP/SRM.
Experience providing support to staff or volunteers.
Experience with creating reports and entering data into computer.
Experience with creating outreach materials.
Experience answering multiline phones.
Experience with payroll/echris data entry and record keeping.
Experience in utilizing volunteer