Secretary Ii - Oakland, United States - Alameda County

Alameda County

Verified Company

Oakland, United States

3 days ago

Posted by:

Mark Lane

beBee recruiter

Description

Date Opened

4/10/2024 12:00:00 AM

Filing Deadline

4/24/2024 5:00:00 PM

Salary
- $ $41.61/hour; $73, $86,548.80/year

Employment Type

Permanent Full-Time Employment
HR Analyst
Tracy Gonzalez

Department

County Wide Recruitment

Introduction:

READ THIS ENTIRE BULLETIN FOR INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT.

_ Applications and Supplemental Questionnaires will only be accepted on-line._

DESCRIPTION:

THE POSITION:

Under general supervision, incumbents perform a wide variety of difficult to complex secretarial and clerical duties; relieve an administrator of administrative details; and perform other related duties as required.

For more detailed information about the job classification, visit: Secretary II (#1220).

THE VACANCIES:

We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification.

There are immediate vacancies in the Alameda County Alameda County Health, General Services Agency, Probation Department, Registrar of Voters, Sherriff's Office, and Social Services Agency.

IDEAL CANDIDATE:

Plan and organize work activities; manage several tasks at once; establish a course of action for self and others to ensure that work is completed efficiently;
Demonstrate a willingness to commit to one's work and to invest one's time, talent, and best efforts in accomplishing organizational goals;
Ensure that the customer perspective is a driving force behind business decisions and activities;
Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time;
Effectively communicate and clearly convey information and ideas and interact well with others by relating to people from varied backgrounds and in different situations; and who exemplifies understanding, courtesy, tact, empathy, concern, and politeness;
Build and maintain key partnerships with members of one's own Department/Agency, other Departments/Agencies, and vendors;
Make a positive impact on others by exuding an air of confidence, creating good first impressions by professionally commanding attention, and earning the professional trust and respect of others; and
Consistently maintain effectiveness when experiencing changes in work processes and procedures, work assignments, and personnel.

MINIMUM QUALIFICATIONS:

Either I

The equivalent of one year of fulltime experience in the class of Secretary I, or an equivalent or higher level clerical class in Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm. (Nonclassified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of three years of increasingly responsible clerical experience comparable to the County's Secretary I classification, that requires a typing proficiency level of not less than 40 wpm.
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS:

Knowledge of:
Modern office practices and procedures, including business correspondence, record keeping systems, and standard office equipment operations.
Correct English usage, including spelling and grammar; business letter writing and proper format for typed materials.
Principles of managing and coordinating secretarial aspects of a large or complex program.
Organization and functions of County government.
Ability to:
Perform difficult clerical work involving independent judgment; type with speed and accuracy at not less than 40 words per minute.
Speak clearly and concisely to obtain and relay information.
Maintain personnel and other record files.
Identify and correct errors in English usage, grammar, and mathematical calculations in a variety of documents.
Organize and prioritize work load; complete work under time deadlines.
Establish and maintain effective working relationships with co workers and the general public.
Assist in devising and keeping office records of a confidential nature; maintain confidentiality.
Evaluate demands on an Administrator's time; arrange his/her schedule accordingly.
Work with officials and the general public in routine, emergency, and emotional situations.
Take responsibility and use good judgment in recognizing scope of authority.
SELECTIVE CERTIFICATION CRITERIA
Some positions require the ability to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately via shorthand or dictation recording equipment.

EXAMINATION COMPONENTS:

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:3) A computer skills assessment with the following components (pass/fail):
A. Typing Test

B. Microsoft