Management Analyst - Alhambra, United States - City of Alhambra, CA

Description

Salary : $82, $107,632.32 Annually

Location : Alhambra, CA

Job Type: Full Time

Job Number: FT232444

Department: Finance

Opening Date: 05/16/2024

Closing Date: 6/4/2024 5:00 PM Pacific

Definition

The top salary range for this position currently reaches $107, The position will receive a 4.0% salary increase in July 2025, a 3.0% salary increase in July 2026; bringing the top step salary to $115,

THIS POSITION WILL BE ASSIGNED TO THE FINANCE DEPARTMENT

**THIS POSTING MAY CLOSE ONCE A SUFFICIENT NUMBER OF APPLICATIONS IS RECEIVED. PLEASE APPLY IMMEDIATELY.**

Under general direction, the Management Analyst performs a wide variety of professional, analytical, and administrative duties in support of assigned functions, operations, programs, department, performs duties in support of various administrative operations and activities including special projects, research studies, budget analysis, and other specialized functions; coordinates and performs a variety of contract duties.

SUPERVISION RECEIVED AND EXERCISED:
Supervision is provided by the assigned Department Director.

May supervise subordinate staff and volunteers as needed.
Essential Job Functions

Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)

Performs a wide variety of professional level research, administrative, and analytical duties in support of assigned functions, operations, programs, department and/or division; performs duties in support of various administration operations and activities within assigned area of responsibility including special projects, budget analysis, and other specialized functions; creates and modifies policy and procedural manuals and guidelines; prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings; participates in the budget development and administration for assigned area of responsibility; prepares reports and analyses related to impact of budgetary decisions; prepare financial forecasts; tracks and monitors budget expenditures; provides assistance in resolving operational and administration issues; identifies issues and conducts research to find alternative solutions; makes and assists in the implementation of recommendations. prepare and present reports; plans, coordinates, and evaluates activities associated with assigned contracts; participates in research and evaluation of proposed contractual obligations and agreements; assists in contract negotiations and administration; monitors compliance with applicable contractual agreements; provides staff assistance to higher-level management staff. Develop and implement robust budgeting strategies, including forecasting, tracking, and analyzing financial performance against targets. Collaborate closely with departmental leaders to establish budgetary objectives and ensure alignment with overall company goals. Conduct regular reviews of financial data to identify cost-saving opportunities and recommend adjustments as necessary. Manage the procurement process. Evaluate and optimize procurement policies and procedures to enhance efficiency, minimize risk, and ensure compliance with relevant regulations. Maintain accurate records of purchases, contracts, and vendor relationships to facilitate transparency and accountability. Maintains awareness of Federal, State, and local regulations; and performs other related duties as assigned.

Qualification Guidelines

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential job functions of the position. A typical combination is:

Education and/or Experience:

Bachelor's degree from an accredited college or university with major course work in public administration, business administration, economics, environmental science/studies, or a closely related field. Post graduate work is preferred. Minimum of three years of administrative, analytical, and/or budgetary experience, preferably in municipal government. Experience with developing and managing budgets, creating financial forecasting models, and managing procurement process.

Knowledge of:

Operational characteristics, services and activities of assigned program area; organization and operation of municipal government; principles and practices of program development; methods and techniques of data collection, research, and report preparation; financial record keeping and reporting; principles and practices of budget preparation and administration, office procedures, methods, and equipment including computers and applicable software applications; English usage, spelling, grammar, and punctuation; and pertinent Federal, State, and local laws, codes, and regulations.

Ability to:

Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions, and/or department involving the use of independent judgement and personal initiatives; research and analyze problems and prepare recommendations on a variety of issues; interpret and apply pertinent Federal, State, and local laws, codes, and regulations, as well as City policies and procedures; research, analyze and evaluate programs, policies and procedures; collect, evaluate and interpret complex information and data; maintain accurate and complete records on programs and operations; assist with budget preparation and administration; staff reports and memoranda; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; adapt to changing technologies and learn functionality of new equipment and systems; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

Licenses and Certificates

Possession of and ability to maintain a valid California Class "C" Driver's License are required.

PHYSICAL DEMANDS:

Position requires prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Additionally, the need to lift, drag and push files, paper and documents weighing up to 20 pounds is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

WORK ENVIRONMENT:

Employee generally works indoors. Environment is generally clean with limited exposure to conditions such as dust, fumes, or odors. Noise level in the work environment is usually moderate but the employee may occasionally be exposed to loud talking and interruptions from telephones and/or members of the public.

NOTE:

The duties, skills, and demands described here are representative of those that must be met to successfully perform the essential functions of the job. When appropriate, reasonable accommodations may be made to enable individuals with a disability to perform the essential functions of the position.

SELECTION PROCESS:
Applicants must complete an application online prior to the final filing date. Applications will be screened for qualifications, appropriate background, and only the most qualified will be invited to participate in the examination process. Successful candidates must achieve a minimum passing score in each of the test components. Applicants will be notified by e-mail as to the test date, time, and location. The examination process will include the following:

Oral Interview - 100%

Candidates will be required to pass a City administered pre-employment physical and may be required to pass a thorough background investigation and polygraph examination as part of the selection process. Candidates who do not pass will be disqualified and removed from the eligibility list.

ACCOMMODATION:
Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) business days prior to the examination date.

The provisions of this bulletin do not constitute an expressed or implied contract and any provisions contained in this bulletin may be modified or revoked without notice.

Effective January 1, 2013, new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula underwhich the employee pays 7.75% as a contribution to the PEPRA plan. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six-month break in service between employment in a CalPERS (or reciprocal) agency will be enrolled in the 2.7% @ 55 benefit formula underwhich the employee pays 8% of the employee contribution to PERS. The City offers a Section 125 cafeteria benefit plan. The City does not participate in the Social Security System. City paid leave time (sick, vacation and holiday) available in accordance with City policies.

For our detailed benefits information, please see the employees.

01

How many years of experience do you have developing and managing budget?

• 0 - 2 years
• 3 - 5 years
• Over 5 years

02

How many years of experience do you have creating financial forecasting models?

• 0 - 2 years
• 3 - 5 years
• Over 5 years

03

How many years of experience do you have managing procurement process?

• 0 - 2 years
• 3 - 5 years
• Over 5 years

04

Can you explain the difference between operating budgets and capital budgets?

05

How do you handle budget variances and what steps do you take to address them?

06

What data do you consider when forecasting future financial performance?

07

How do you ensure compliance with procurement regulations and ethical standards?

Required Question