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    Meetings Coordinator/Logistics Specialist - Washington, United States - Strategix Management LLC

    Strategix Management LLC
    Strategix Management LLC Washington, United States

    3 weeks ago

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    Description


    Strategix Management LLC is seeking experienced candidates to fill the position of Meetings Coordinator/Logistics Specialist to support meetings on behalf of a Federal client.

    a team of meeting planners.

    • Coordinate meeting planning support and website registration for up to 15-20 meetings per year.
    • Support a team of meeting planners.
    • Research and gather information for meeting websites.
    • Work with IT department to create website and reports from testing to site going live.
    • Attend virtual planning meetings.
    • Track web-based meeting registration. Prepare registration and various reports.
    • Coordinate and track all meeting materials ensuring consistency and branding across all materials and working with other departments and outside vendors.
    • Provide onsite support for local (Washington, DC area) and out-of-town meetings.
    • Provide support for virtual meetings primarily hosted on Zoom and MS Teams.
    • Communicate with supervisor on deadlines and/or challenges with meeting deadlines.
    • Prepare registration rosters, name badges, and name tents.
    • Answer inquiries from invited participants.
    • Print, copy and prepare handouts, signage, and other materials as needed.
    • Maintain inventory of supplies to be used at meetings and conferences.
    • Prepare packing materials to be transported to and from event locations and oversee coordination with shipping company and facilities.
    • Use Microsoft Office (Word, Excel, and PowerPoint) and Adobe Acrobat to create and track meeting materials.
    • Use SurveyMonkey as needed.
    Qualifications

    • Minimum 3-5 years of related experience.
    • Experience in event and meeting planning for Federal agencies is a plus.
    • Bachelor's degree. Equivalent combination of relevant education/experience will be considered.
    • CMP or CGMP preferred
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