Administrative Assistant Ii - New York, United States - Mount Sinai

Mount Sinai

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Description

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters.

She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

Responsibilities
(in order of importance and/or frequency)

Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports
Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems
Assists in the planning and logístical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
Performs other related duties.

Qualifications

Associates degree or equivalent combination of experience (Bachelors preferred).
4+ years related administrative or business experience

Employer Description

Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care.

When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together.

We invite you to participate actively as a part of the Mount Sinai Health System team by:

Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing sidebyside in support of colleagues who experience discrimination.
Inspiring and fostering an environment of antiracist behaviors among and between departments and coworkers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance.

We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history

"About the Mount Sinai Health System:
The Mount Sinai Health System is an equal opportunity employer.

We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression.

We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve.

Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses