Administrative Assistant - Charlestown, United States - Peacock Properties LLC

Peacock Properties LLC Charlestown, United States

3 weeks ago

Description

Job Description

Job DescriptionBenefits:

401(k)
Dental insurance
Health insurance
Vision insurance

MaintenanceAdministrator

Peacock Properties is growing We are currently looking to add our newest team member in the role of Administrative Assistant - Maintenance Department

Core responsibilities to include:

Schedule appointments with maintenance partners to provide non-routine services to our property portfolio
Follow up with maintenance partners for proposals and bills
Maintenance Bill approvals
Collect certificates of insurance, W9s, and indemnification forms from partner companies
Maintain digital and physical office files
Drafting and sending correspondence and other formal documents
Other Maintenance Team support duties as needed

The right candidate will:

Have superior time management skills. This is critical to this role.
Be 100% willing and able to make daily use of the software we use for our day-to-day operations. We use 8x8 for phones, Buildium for almost everything, Smartsheet, and Office365 to name a few. We can offer support to get you up and running, but you are fearless to learning unfamiliar programs.
Can-do approach to getting resolutions and an overall positive attitude

Requirements:

High school diploma or equivalent
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); ability to quickly learn new software used for daily operation
Prior experience handling office responsibilities, experience in customer service, or related field
Excellent written and verbal communication skills
Highly organized multitasker who works well in a fast-paced environment
Willingness to learn and to grow with the company
Thrive in a team environment.

Must submit resume for consideration.
**NO DIRECT CALLS, SOLICITORS, OR RECRUITERS, PLEASE.**

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