Office Manager - Iselin, United States - Allworknow

Description

As the backbone of our office, you will be responsible for a variety of administrative, operational, and logístical tasks to ensure the smooth daily functioning of our workplace.

• Manage office supplies and equipment, ensuring timely reorders and proper inventory control.
• Oversee mail and courier services, including sending and receiving packages.
• Maintain office filing systems (physical and digital) for efficient record keeping.
• Coordinate travel arrangements and booking appointments for staff (if applicable).
• Oversee the cleanliness and upkeep of the office space, coordinating with cleaning services.
• Manage and troubleshoot minor facility issues and report major maintenance needs.
• Ensure a safe and secure work environment by adhering to health and safety regulations.
• Schedule and manage appointments and meetings for Executive Staff (if needed), including booking conference rooms and catering arrangements (if applicable).
• Develop and maintain scheduling systems using online calendars or appointment software.
• Prepare meeting agendas and take minutes to ensure clear communication and followup.
• Ensure that we retrieve assets from terminated employees and that access and permissions are revoked in accordance with company policy.
• Answer phones and greet visitors professionally, directing inquiries appropriately.
• Provide general administrative support to staff, assisting with tasks and resolving issues as needed.
• Maintain clear and professional communication with all levels of the organization.
• Assist with onboarding new hires and maintaining employee records.
• Manage office budgets for supplies and equipment.
• Perform other administrative duties as assigned

• Minimum of 2 years of experience in an office management or administrative role.
• Strong organizational skills with a proven ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication, interpersonal, and customer service skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn and adapt to new software programs and technologies.
• Time management skills with a focus on meeting deadlines.
• Meticulous attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Positive and professional demeanor.