Executive Assistant - Arlington, United States - BBCH

BBCH
BBCH
Verified Company
Arlington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
TSIF is looking to hire an Executive Assistant to support our government client at the Pentagon in Arlington, VA. This position is 100% on site and requires an active Secret clearance.


Responsibilities include but not limited to:

  • Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying timelines and due dates
  • Assist with the identification and documentation of standard operating procedures, processes, and guidance to ensure operation efficiency and effectiveness
  • Assist in the review and drafting responses to data calls, trend analyses, or other inquiries that require analysis of operations and mission execution
  • Provide assistance in planning and managing activities such as requirements analysis, business process improvement, program planning and execution support
  • Perform a wide variety of tasks associated with supporting government and military staff in the conduct of daytoday operations; assisting with both complex and general administrative duties
  • Perform schedule/calendar management tasks, such as arranging travel; scheduling meetings, conferences, speaking engagements, and other appointments; ensuring there are no schedule conflicts; and ensuring staff being supported have pertinent information regarding regarding their schedules
  • Perform office management tasks, such as managing managing office supply inventory, minimizing downtime of office equipment, and ensuring classified information is handled properly.
  • Manage the flow of information to and from senior leadership
  • Receive and make phone calls on behalf of senior leadership
  • Open and sort mail
  • Review and summarize memos and documents prior to forwarding to senior leadership
  • Assist in preparing and formatting information for internal and external distribution
  • Maintain and manage correspondence packages
  • Create presentations, write reports, transcribe meeting minutes, edit and proofread documents of various types
  • Set up and manage electronic and paper filing systems

Basic Qualifications:


  • Active Secret clearance required
  • Experience working in a military environment and be able to recognize military ranks and address senior military personnel appropriately.
  • Familiarity with enterprise correspondence systems (CATMS/ETMS2) and electronic travel systems (DTS)
  • Excellent oral and written communication skills.
  • Ability to multitask effectively.
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