Jason Department Administrative Assistant - McLean, United States - The MITRE Corporation

The MITRE Corporation
The MITRE Corporation
Verified Company
McLean, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description
Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both.

That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees.

MITRE is different from most technology companies.

We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do.

The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation.

We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values.

We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth.

If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

MITRE is different from most technology companies.

We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do.

The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation.

We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values.

We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth.

If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

The JASON Program office manages and oversees the activities of the JASON Advisory Group.

JASON is a highly select, independent group of academic scientists that advises the United States government on matters of science and technology, particularly on matters relating to national security.


Roles and Responsibilities:


Admin Duties

  • Maintain calendar of department level events as well as the daily scheduling of the Director, which entails the ability to prioritize and coordinate a vast number of requirements and demands.
  • Plan, coordinate, and support a variety of division and department level meetings. Duties will include preparing agendas and presentations, posting readahead materials, arranging various types of meeting venues, completing catering orders, arranging audiovisual (CAVS) and facility requirements, providing setup assistance for Teams Meeting or VTCs, organizing the content for these structured meetings for future use and historical purposes, taking and sharing meeting notes as requested.
  • Manage departmental travel arrangements and approvals to include general travel, security forms, coordination with the visiting location, and alternative arrangements when plans change.
  • Maintain and manage departmental actiontracker
  • Perform data entry, manage, monitor and maintain various software management tools
  • Assist with the management, updating and maintenance of departmental websites. This includes adding/consolidating pages as needed, content updates, program news and events and business calendar, organizing and updating document repositories.
  • Provide various forms of correspondence including formal MITRE letters and memos, confidential documents, briefings, and other documents to support the business based on MITRE standards.
  • Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products to prioritize work effectively and efficiently and be able to anticipate commitments and requirements as needed.
  • Demonstrate proactive initiation and followthrough on a broad range of administrative duties
  • Manage and maintain all department confidential files, records, organization charts and significant event roasters.
  • Assess and improve administrative processes as needed. Maintain stateoftheart knowledge of MITRE's administrative support systems, policies and processes. This requires engagement in corporately supported productivity and collaboration capabilities.
  • Fulfill the role of Timecard Coordinator for department level staff, which includes biweekly submissions and monitoring for daily timecard compliance. Review weekly department compliance reports and provide the statistics to the Director.
  • Track other department level reports to include compliance reports as needed.
  • Maintain departmental property inventory, and serve as the point of contact for the department property audits
  • Interact effectively with customers to acquire building badges, computer accounts and access for MITRE staff.
  • Track major JASON milestones and deadlines as required.
  • Maintain cognizance of location of staff; respond to phone calls about schedul
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