Human Resource Assistant - Philadelphia, United States - The Kintock Group

The Kintock Group

Verified Company

Philadelphia, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

General Description
Under the general supervision of the Human Resource Manager, this position will provide administrative assistance for the Human Resource Management department in accordance with established policies, procedures, employment regulations and

contracting agency requirements

Job Requirements _(Performs other work related duties as assigned by immediate supervisor)_**Answering incoming telephone calls timely, professionally, and accurately and returning voice messages timely.

Assisting in the administration and implementation of all employment processes
Providing general clerical support for the human resource management department
Create and maintain personnel, training, medical, Workers' Compensation and ACA files.
Assisting with the recruitment process, phone screening, scheduling interviews, and new hire orientation (maintenance of

- a human resource management record keeping system)

Administration of department mail, faxing, and scanning, and new employee badges
Assist with processing preemployment clearance request (BOP/DOC/Parole), reference checks and any related

- employment correspondence.

Process IT tickets for new and separated employees.
Provide documentation for unemployment cases and workers' compensation claims.
Schedule Occupational Health appointments.
Tracking of Employee Performance Appraisals.
Ordering/Tracking of employee uniforms and department supply ordering; as well as name plate orders
Preparing all new hire packets and verifying information provided by applicants
Assisting in the preparation of biweekly employee timereports for payroll
Maintaining and updating applicant tracking log and performance appraisal spreadsheet
Assisting with the coordination of employee engagement activities
Distributing and posting internal company communication
Enroll new employees in the time clock
Maintaining clearance through contracting agencies
Responsible for collection of assigned ACA documentation
Participating in mandatory training and staff development sessions
Performing other jobrelated duties as assigned

Qualifications/Skill Requirements

Advanced office training; At least three years of satisfactory performance in a related position; of related experience and computer literacy.

Knowledge

Accepted principles and practices of Human Resource Managemen
Modern Computer technology including MS office (Word, Excel, Power Point, etc.)
Accepted business communication and protocol

Abilities

Manage multiple projects simultaneously and effectively;
Establish priorities and manage timelines accordingly;
Function as part of a team and work well independently;
Demonstrate effective interpersonal and business communication skills;
Communicate effectively with all levels in the company, in writing and verbally;
Maintain confidentiality at all times;
Sit, stand, stoop, bend, walk, climb stairs and lift mínimal weight;
Manage a flexible work schedule, and
Clear through contracting agencies.

**Education Requirements